Accounts Payable Representative

PROMPTCARE COMPANIES INC • New Providence, NJ

6d • Hybrid

About The Position

PromptCare is seeking an experienced Accounts Payable Representative to join our Accounting/Finance team. The ideal candidate will be responsible for managing all aspects of accounts payable, ensuring timely and accurate processing of invoices, and maintaining positive relationships with vendors. If you are a motivated and detail-oriented individual with a passion for accounting and finance, we encourage you to apply for this exciting opportunity. To learn more about our company, please visit PromptCare In-home Respiratory and Infusion

Requirements

• High School Diploma or equivalent
• Three years AP with 3-part match experience is a must with GL coding responsibility
• Computer literate, Excel & Word knowledge, AP Software (Business Central experience is a plus) Copier, Fax, Email

Nice To Haves

• AP Software (Business Central experience is a plus)

Responsibilities

• Process vendor invoices by three-way match (invoice, purchase order, receiving) resolving price/quantity discrepancies as necessary
• Clearly indicate which items have been received and when received
• Code invoices according to five segment GL account structure
• Route invoices via Electronic Approval to appropriate cost center manager
• Process approved invoices in a timely manner according to monthly close schedule
• Reconcile vendor statements
• Communicate with vendors on payment status as necessary
• Respond to vendor inquires
• Process payments as necessary
• Prepare and review disbursement package for accuracy
• Release all signed checks with appropriate backup
• Create and maintain vendor cards
• Confidentiality
• Void and reissue payments as necessary with management approval
• Process stop payments with appropriate management approval
• Review, Approve, and Process employee reimbursements for travel and entertainment
• Other Duties/Projects as assigned
• Vendor Account Analysis
• Respond to vendor inquiries in a timely manner
• Assist with internal and external audits
• Prepare and review journal entries - accruals

Benefits

• Competitive Salary
• Medical, Dental, Vision Package
• 401(k) plan (discretionary)
• PTO - Vacation, Sick and Personal days, and paid holidays
• Referral bonuses & Discount Ticket Program
• Lunch & Learn Programs
• Employee Recognition Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED