Accounts Payable Rep - FT - Lawrenceville

Capital Health (US) • Lawrence Township, NJ

75d • $19

About The Position

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advance technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region. Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates. The listed minimum pay reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time). Minimum Pay: $19.32

Requirements

• High school diploma
• 3 or more years in related area
• Speak, read and comprehend English
• Computer literate

Responsibilities

• Responsible for processing invoices for payment in a timely manner per department's policy and procedures.
• Ensures that all incoming mail is processed daily.
• Develops skills in using and drilling around in the Accounts Payable IS System module.
• Communicates effectively with vendors and other CHS staff.
• Establishes a fine-tuned rapport between A/P and Materials Management.
• Complies with all federal, state, and company rules and regulations.
• Verifies that invoices and check requests have appropriate authorization, documentation, valid account numbers before inputting them into the Accounts Payable system for payment.
• Processes invoices within three business days of receipt in Accounts Payable as determined by date stamp from the mailroom.
• Reviews travel reimbursements for proper authorization, documentation, correct form used, etc. in a timely manner.
• Maintains a separate file for open invoices.
• Ensures responsibilities for interfiling invoices in alpha order daily for the check runs.
• Ensures the accuracy of setting up all new vendors, address changes, remittance changes on a daily basis per IRS guidelines.
• Ensures vendor payments are processed within the department's policy and procedure guidelines.
• Ensures incoming mail is opened, sorted, stamped, and delivered to the AP processors per workflow listing in a timely fashion.
• Inputs information into the system for payment using AP20.1, reviews for accuracy and errors by using AP225 report.
• Batches invoices.
• Creates a batch number maintained by each processor as measured by AP25 screen.
• Communicates with vendors and CHS staff timely and effectively using the telephone, E-mail, and written correspondence.
• Establishes good rapport by being friendly, courteous, and patient.
• Aides in the resolution of Purchase Order and Receiver problems in a timely fashion.
• Reads all available publications to keep current with federal, state and CHS rules and regulations.
• Reviews CHS compliance policy annually.
• Ensures willingness and accepts other duties as assigned.

Benefits

• Comprehensive and highly competitive benefits package
• Physical health benefits
• Retirement and savings benefits
• Caregiving benefits
• Emotional wellbeing benefits
• Transportation benefits
• Robust PTO plan
• Overtime to eligible roles
• Elective benefits employees may select to best fit the needs and personal situations of our diverse workforce

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees