Finance - Accounts Payable Processor

Chefs Warehouse•New Bedford, MA

14d

About The Position

Position Summary: Compute classify, record, and verify numerical data for use in maintaining accounting records by performing the following duties. What you’ll do:Oversee the daily operations of the accounts payable department, managing workflows, and ensuring accuracy and timeliness of payments. Ensure that financial deadlines are met, and that customer service is provided to all internal stakeholders. Monitor accounts and ensure that any discrepancies are identified and resolved. Assist with the development and implementation of accounting policies and procedures. Participate in the preparation of the annual audit. Compile and sort accounts payable documents, such as invoices, purchase orders, and bill of ladings, substantiating business transactions and obtaining appropriate approvals for three-way match process. Audit invoices against purchase orders, research discrepancies, and receives proper approval prior to payment. Investigate problems that vendors or purchasing agents have with obtaining payment for bills. Compute and record charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items. Pull invoices for weekly check payments, EFT payments and wire payments run and assemble checks to be mailed. Prepare vouchers, invoices, reports, and other records, and reviews for accuracy. Verify and maintain appropriate approvals for inventory and non-inventory purchase orders as requested. Review meat and seafood receiving daily, working with buyers and vendors as needed on discrepancies. Track and record third party delivery account payable invoices, including providing monthly accruals for expenses incurred.Preparation of In-transit invoices and purchase orders for returning products. Other duties as assigned.

Requirements

BA or equivalent
Strong working knowledge of all Microsoft Office applications with emphasis on Excel

Nice To Haves

Experience with ERP financial systems, such as Canopy or JD Edwards a plus

Responsibilities

Oversee the daily operations of the accounts payable department, managing workflows, and ensuring accuracy and timeliness of payments.
Ensure that financial deadlines are met, and that customer service is provided to all internal stakeholders.
Monitor accounts and ensure that any discrepancies are identified and resolved.
Assist with the development and implementation of accounting policies and procedures.
Participate in the preparation of the annual audit.
Compile and sort accounts payable documents, such as invoices, purchase orders, and bill of ladings, substantiating business transactions and obtaining appropriate approvals for three-way match process.
Audit invoices against purchase orders, research discrepancies, and receives proper approval prior to payment.
Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
Compute and record charges, refunds, cost of lost or damaged goods, freight charges, rentals, and similar items.
Pull invoices for weekly check payments, EFT payments and wire payments run and assemble checks to be mailed.
Prepare vouchers, invoices, reports, and other records, and reviews for accuracy.
Verify and maintain appropriate approvals for inventory and non-inventory purchase orders as requested.
Review meat and seafood receiving daily, working with buyers and vendors as needed on discrepancies.
Track and record third party delivery account payable invoices, including providing monthly accruals for expenses incurred.
Preparation of In-transit invoices and purchase orders for returning products.
Other duties as assigned.