Accounts Payable Processor I

About the position

The DHHS Financial Service Center is seeking an Accounts Payable Processor I. In this position, you will support the Department's mission by ensuring accurate and compliant financial transactions. You will review and process payments, verifying transaction accuracy and proper disbursement, complete housing verifications for state assistance programs, troubleshoot EFT payment issues, and analyze transactions requiring further review while ensuring compliance with state and federal regulations. Additionally, you will perform daily cash reconciliations to ensure accuracy, security, and adherence to policies and legal requirements. Collaboration with team members to improve processes, resolve issues, and achieve department goals is also a key aspect of this role. The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population.

Responsibilities

• Support the Department's mission by ensuring accurate and compliant financial transactions.
• Review and process payments, verifying transaction accuracy and proper disbursement.
• Complete housing verifications for state assistance programs.
• Troubleshoot EFT payment issues and analyze transactions requiring further review while ensuring compliance with state and federal regulations.
• Perform daily cash reconciliations to ensure accuracy, security, and adherence to policies and legal requirements.
• Collaborate with team members to improve processes, resolve issues, and achieve department goals.

Requirements

• Training, education, or experience in office and administrative support work that demonstrates competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks.
• Ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

Nice-to-haves

• Experience in maintaining specialized accounting and financial records.
• Proven examples where initiative and attention to detail contributed to operational process improvements.
• Ability to be flexible and adjust to business needs while balancing multiple tasks and priorities.
• Strong time management skills and the ability to meet tight deadlines.
• Outstanding customer service skills coupled with a strong work ethic and ability to excel while working with multiple stakeholders to achieve common goals.
• Proven ability to enter a considerable number of transactions yielding a high level of accuracy.

Benefits

• 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually.
• State of Maine pays 85%-95% of employee-only health insurance premiums.
• State of Maine pays 100% of employee-only dental premiums.
• State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• Six weeks of fully paid parental leave for all employees welcoming a child.