Accounts Payable Generalist

Our Team is Growing•Nashville, TN

15h•Hybrid

About The Position

Urgent Team is looking for an AP Generalist to join our Accounts Payable team in Green Hills. The ideal candidate will have excellent data-entry and organizational skills. After training onsite, this will be a hybrid role that will rotate 2-3 days per week in the office. SUMMARY: The AP Generalist position will perform duties requiring the computation and calculation of numerical data, vouchering of vendor invoices, petty cash reconciliations, expense reimbursements, vendor statement review and preparing weekly checks for distribution. KEY RESPONSIBILITIES: The following duties and responsibilities generally reflect the expectations of this position but are not intended to be all-inclusive. Other duties may be assigned.

Requirements

High school diploma or equivalent; Associates degree or relevant certification is a plus.
Familiarity with record keeping and basic accounting procedures, desired.
Proficiency in English and in MS Office, basic Excel knowledge is a must.
Data entry skills along with a high degree of accuracy and attention to detail.
Ability to perform assigned tasks accurately and precisely with limited supervision.
Well organized, responsible, professional, and reliable.

Responsibilities

Provide accounting and clerical assistance to the accounts payable department; including reconciliation of monthly vendor statements, updating appropriate log files.
Process incoming mail and distribute appropriately.
Review, code and note AP invoices with proper information; including proper incoming document verification, scanning, copying, filing. Match invoices with appropriate receipts and/or pre-approved documents; audit calculations and verify document submissions are accurate.
Scan or route invoices to the document management system; process approved invoices through DMS and prepare for integration into the accounting system.
Match weekly checks to appropriate documentation and prepare checks for mailing; assembles and processes overnight shipments, as needed.
Investigate and resolves problems associated with processing invoices timely; research, track and record solutions or communicate unresolved issues/disputes to the appropriate supervisor(s).
Acts as liaison between the home office and offsite locations. Communicate with team members, management, centers and others in a courteous and professional manner.
Manage both special projects and AP functions simultaneously; prioritizing as requested.
Actively participates as part of the AP team; acknowledging month-end and year-end deadlines may require extended hours and efforts by the entire department during these periods.
Function in accordance with established standards, procedures, applicable laws and confidentiality guidelines. Practice and adhere to the Code of Conduct, Mission and Valued Behaviors.