City of San Antonio-posted about 1 year ago
$64,097 - $96,146/Yr
Full-time • Mid Level
San Antonio, TX
Executive, Legislative, and Other General Government Support

The Accounts Payable Coordinator is responsible for overseeing the accounts payable process, ensuring timely and accurate vendor payments and travel reimbursements. This role involves supervising staff, training them on relevant policies and procedures, and ensuring compliance with financial regulations. The position requires strong organizational skills and the ability to manage multiple tasks effectively while maintaining good relationships with vendors and city departments.

  • Supervises, trains, and evaluates assigned staff to ensure tasks are performed accurately and on-time.
  • Serves as the primary trainer for accounts payable staff and all City department staff on accounts payable and travel related functions, policies, and SAP processes.
  • Validates and tests changes to the accounts payable software system.
  • Ensures compliance within payment terms and with all City, department, and section rules, policies and procedures.
  • Monitors, reviews, and ensures accuracy of payments and documentation to ensure compliance to data entry standards, selection of remittance address, and other designated criteria.
  • Responds to inquiries from both vendors and City personnel regarding payment status and ensures quick resolution to issues; ensures good vendor and departmental relationships and escalates unsettled issues to management as needed.
  • Utilizes the SAP Financial and Accounting System and oversees preparation of payables documents for conversion and entry into the system, retrieval of information, preparation of reports, and compliance.
  • Utilizes the enterprise content management systems to monitor AP entry, efficiencies, work referred to departments, and responses.
  • Utilizes report features to gauge system usage, ensure data integrity, and correct linking to the SAP system.
  • Assists in special projects as assigned, including completion of system reports, research, and compilation of data using various software applications.
  • Bachelor's degree from an accredited college or university
  • Three (3) years of increasingly responsible accounting experience
  • Experience with Microsoft Excel
  • Supervisory experience
  • Accounts Payable Processing Experience
  • Knowledge of 1099 processing
  • Knowledge of Travel Reimbursement Programs.
  • Experience with Microsoft Excel
  • Supervisory experience
  • Accounts Payable Processing Experience
  • Knowledge of 1099 processing
  • Knowledge of Travel Reimbursement Programs.
  • Subsidized health care benefits for active and retired employees
  • Paid disability benefits
  • Paid life insurance
  • Automatic participation in a pension program which is currently matched two to one
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