Accounts Payable Coordinator

Gordon Food Service•Wyoming, MI

5d•Hybrid

About The Position

Welcome to Gordon Food Service! We are excited that you are thinking about opportunities with us, and we have an amazing story to share. See below for a quick glance of who we are and the impact you could have on the food service industry. There's a seat at our table for you... The Accounts Payable Coordinator will process invoices in a timely and accurate manner, resolving variances when appropriate. This includes receiving, verifying, and processing invoices, ensuring proper coding and approvals, and preparing payments.

Requirements

2 years of Accounts Payable experience preferred.
Associate Degree in Finance or Accounting preferred.
Customer service and relationship building.
Must be detail oriented with a commitment to a high level of accuracy.
Basic math skills (arithmetic and simple addition/subtraction, ordering, etc).
Comparing, analyzing, coordinating, copying, etc. and ability to recognize non-standard situations / discrepancies with invoices
Ability to compose, send, and organize emails using tools like Microsoft Outlook, Gmail, or similar platforms.
Communicates effectively with supervisors and team members, clarification when needed, and consistently meets deadlines with minimal supervision.
Customer service and relationship building with internal teams/stakeholder and external partners
Demonstrates accountability by taking ownership of responsibilities, maintaining organization, and addressing minor challenges independently
Understanding of file organization, saving, and retrieving files from local drives, network drives, or cloud storage.
Ability to identify and resolve simple issues (e.g., printer connectivity, frozen applications).
Understanding of basic security protocols, such as recognizing phishing emails and protecting sensitive information.
Adaptability - ability to learn new software and tools (e.g. vendor portals) as required and responds positively to changing priorities.
Experience with spreadsheet software (e.g., Microsoft Excel, Google Sheets), including basic formulas and data organization.
Actively pursue personal development goals, embrace feedback, and demonstrate a willingness to adapt to new challenges while finding innovative solutions to problems.

Nice To Haves

Experience with SAP a plus

Responsibilities

Inputs invoice data into accounting software or ERP systems, maintaining up-to-date records of all transactions.
Processes payment corrections related to Direct or Indirect invoices that can not be processed by rules based automated processing.
Reviews, verifies, and processes exception invoices received from vendors, ensuring accuracy in amounts, terms, and compliance with company policies.
Facilitates currency conversion for cross-border invoice payments to optimize invoice processing workflows.
Conducts standard invoice discrepancy research and escalates for resolution.
Serves as a point of contact for vendors and internal departments regarding payment inquiries and issues.
Generates standard reporting related to accounts payable, such as aging reports and payment forecasts.
Maintains organized records of invoices, payment histories, and other financial documents for audits and internal controls.
Ensures compliance with relevant financial regulations and company policies, including tax regulations.
Participates in continuous improvement initiatives by analyzing processes and identifying areas for optimization and implementing effective solutions (process, policy, automation) to enhance efficiency and performance.
Identifies cross-functional opportunities for process optimization, implement streamlined workflows, and enhance overall organizational efficiency while ensuring alignment with company goals.
May be responsible for preparing and processing payments, ensuring compliance with accounting policies and financial regulations, maintaining accurate records of disbursements, and assisting in generating related reports such as cash flow forecasts and aging analyses.
Performs other duties as assigned.