Accounts Payable Coordinator

Beloit College • Beloit, WI

1d

About The Position

The Accounting Office is responsible for all financial transactions of Beloit College. Work Schedule: Full-time, 37.5 hours per week. Characteristic Duties and Responsibilities: Focus placed on streamlining the disbursement function and ensuring compliance with the College's authorization policies. Operations, maintenance, and troubleshooting of the Accounts Payable module in Jenzabar. Maintain master vendor file to pay vendors for goods and services acquired; update information including name, address, 1099 status, and vendor type. Responsible for the review, input, balance and check processing procedures for payment of vendors, independent contractors, travel reimbursements, general reimbursements, etc. Vendor statement reconciliation and follow-up. Administration of state unclaimed property rules and regulations. Coordinate and administer the College's corporate credit program including new card issuance and limit adjustments Coordinate outgoing College wire transfers. Credentials and Experience: Associate's degree in Accounting or related field. Previous Accounts Payable experience required. Knowledge, Skills, and Abilities: Demonstrated knowledge of general accounting principles, practices, and procedures. Working knowledge of MS office applications to quantify and illustrate routine financial reports, statements, and/or projections. Attention to detail and ability to cope with several tasks simultaneously, and be deadline oriented. Ability to communicate effectively with faculty, staff, students and vendors. Ability to work in a team environment. The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description.

Requirements

• Associate's degree in Accounting or related field.
• Previous Accounts Payable experience required.
• Demonstrated knowledge of general accounting principles, practices, and procedures.
• Working knowledge of MS office applications to quantify and illustrate routine financial reports, statements, and/or projections.
• Attention to detail and ability to cope with several tasks simultaneously, and be deadline oriented.
• Ability to communicate effectively with faculty, staff, students and vendors.
• Ability to work in a team environment.

Responsibilities

• Streamlining the disbursement function and ensuring compliance with the College's authorization policies.
• Operations, maintenance, and troubleshooting of the Accounts Payable module in Jenzabar.
• Maintain master vendor file to pay vendors for goods and services acquired; update information including name, address, 1099 status, and vendor type.
• Responsible for the review, input, balance and check processing procedures for payment of vendors, independent contractors, travel reimbursements, general reimbursements, etc.
• Vendor statement reconciliation and follow-up.
• Administration of state unclaimed property rules and regulations.
• Coordinate and administer the College's corporate credit program including new card issuance and limit adjustments
• Coordinate outgoing College wire transfers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree