Accounts Payable Coordinator

Hospital for Special Care•New Britain, CT

10d•Onsite

About The Position

The Accounts Payable Coordinator supports the hospital’s financial operations by ensuring the accurate and timely processing of vendor payments while maintaining compliance with healthcare regulations and internal controls. This role works closely with clinical and administrative departments, as well as external vendors, to resolve discrepancies, manage accounts payable functions, and support the overall fiscal integrity of the organization.

Requirements

High School Diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred
Minimum of 3–5 years of high-volume accounts payable experience, preferably in a healthcare or hospital environment
Experience with hospital or healthcare financial systems strongly preferred
Proficient in Microsoft Word and Excel
Strong customer service skills with the ability to interact professionally with clinical and non-clinical staff
Excellent written and verbal communication skills
Highly organized with strong attention to detail
Ability to manage confidential financial and vendor information in accordance with HIPAA and hospital policies
Ability to sit, stand, and walk for extended periods
Ability to lift, carry, push, or pull up to 20 pounds
Strong analytical and computational skills
Excellent written and verbal communication abilities
Strong reading comprehension and attention to detail

Responsibilities

Process and enter vendor invoices into the Accounts Payable system, ensuring accurate matching to purchase orders, receiving documentation, and contract pricing
Collaborate with Materials Management, Purchasing, Nursing Units, and other hospital departments to resolve invoice discrepancies in a timely manner
Complete weekly payment runs via check and ACH in accordance with hospital policies and cash management procedures
Ensure proper accounting and tracking of prepaid expenses and capital equipment purchases
Maintain organized and secure records for invoices (pending, unpaid, and paid) in compliance with hospital record retention policies
Set up new vendors and maintain vendor records, including W-9s and required compliance documentation
Prepare and distribute annual 1099 forms and complete related IRS and State reporting in accordance with federal and state healthcare regulations
Serve as a liaison between the hospital and vendors regarding billing inquiries, uncashed checks, and payment status
Assist with special fiscal projects including electronic invoice processing, EDI monitoring, audits, and system upgrades
Prepare and reconcile bank deposits and maintain accurate cash receipt logs to support hospital financial reporting
Ensure adherence to hospital policies, internal controls, and regulatory requirements
Support internal and external audits by providing documentation and explanations as required
Maintain confidentiality and protect sensitive financial and patient-related information