Accounts Payable Coordinator & Accounting Assistant

Mitchell College•New London, CT

35d

About The Position

Mitchell College seeks an AP Coordinator/Accounting Assistant who will be responsible for general accounting tasks including processing vendor payments, assisting with Payroll, recording bank transfers, basic reconciliation of general ledger accounts and providing general accounting assistance to the finance team.

Requirements

Basic understanding of accounting principles and practices and GAAP.
Proficient in Microsoft Office and accounting software.
Analytical and problem-solving skills with ability to perform calculations and analyze financial data. Strong quantitative, problem solving, organizational and time management skills.
Good communication and interpersonal skills- competence in professional effective communication both written and verbal.
Strong interpersonal skills with the ability to effectively present information, respond to questions, and build rapport with employees, service providers, outside auditors, government agencies, students, parents, banks and vendors.
Ability to work independently and as part of a team.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Ability to exercise discretion with confidential information.
Bachelor's Degree in Accounting, Finance, or related Business Field (or Associates Degree with commensurate experience)
Entry level acceptable but must have prior work experience.

Nice To Haves

Knowledge of Blackbaud (Financial Edge and Student Information Systems) or similar accounting system a plus.
2-3 years' experience in related field
Customer service-oriented experience
Experience working with Blackbaud Financial Systems
Experience in a public or higher education environment

Responsibilities

Manage processing of all invoices - entering into the system, gaining approval, ensuring PO policies are followed, generating open invoice reports
Set-up new vendors in Blackbaud as needed, manage w9 files
Manage relationships with vendors, and resolve any issues or conflicts
Process payments via paper check and ACH. Creation and upload positive pay file to bank united, and record ACH payments
Address any exemptions from bank united
Prepare annual 1099/1096s
Manage Petty cash
Maintain physical files including archiving at end of fiscal year
Other standard AP office duties
Ensure timecards are approved
Process employee reimbursements, and maintain logs
Review all changes reported by HR
Record TIAA payments
Purchase Requisitions for the Finance Department invoices
Mining the system for tangible data to respond to inquires
Assist in preparing financial reports and analyzing general ledger data.
Assist with ensuring accuracy of financial information.
Assistance in reconciliation of general ledger accounts