Accounts Payable Coord II

Hard Rock International-posted 3 days ago
Full-time • Entry Level
Mettler, CA
5,001-10,000 employees
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The incumbent in this position is responsible for performing general accounting clerical functions including but not limited to the following: processing and filing AP invoices and checks, processing payroll, entering payroll data in to the system database, and providing general support to the finance department as needed. Essential Job Functions: Receives and verifies administrative forms used in establishing the salary of employees. Verifies data entry of payroll information into payroll system. Audits payroll reports before information is transmitted. Enters W4 information, payroll corrections and adjustments, and payroll deductions into payroll system. Responds to team member inquiries regarding payroll information. Timely reviews and processes vendor invoices and check requests. Reviews all invoices and check requests for appropriate documentation, G/L coding and approval prior to processing. Performs 3-way match of purchase order, receiving documentation and invoice. Responds to all vendor inquiries. Reconciles vendor statements. Researches and corrects discrepancies. Prepares monthly list of invoices to accrue for financial preparation. Performs general administrative and clerical duties including but not limited to filling and processing. Other duties as assigned. Attend and participate in meetings, completing follow-up as assigned; Perform work regularly and predictably

  • processing and filing AP invoices and checks
  • processing payroll
  • entering payroll data in to the system database
  • providing general support to the finance department as needed
  • Receives and verifies administrative forms used in establishing the salary of employees.
  • Verifies data entry of payroll information into payroll system.
  • Audits payroll reports before information is transmitted.
  • Enters W4 information, payroll corrections and adjustments, and payroll deductions into payroll system.
  • Responds to team member inquiries regarding payroll information.
  • Timely reviews and processes vendor invoices and check requests.
  • Reviews all invoices and check requests for appropriate documentation, G/L coding and approval prior to processing.
  • Performs 3-way match of purchase order, receiving documentation and invoice.
  • Responds to all vendor inquiries.
  • Reconciles vendor statements.
  • Researches and corrects discrepancies.
  • Prepares monthly list of invoices to accrue for financial preparation.
  • Performs general administrative and clerical duties including but not limited to filling and processing.
  • Other duties as assigned.
  • Attend and participate in meetings, completing follow-up as assigned
  • Perform work regularly and predictably
  • High school diploma or GED with one (1) to three (3) years of experience with computerized Accounts Payable/general disbursements or a combination of education and/or experience preferred
  • Must possess excellent time management, organizational and multi-tasking skills
  • Must possess basic mathematical skills to include ability to add, subtract, multiply, and divide
  • Computer systems and 10-key adding machine experience required
  • Must possess ability to handle non-standard situations where some judgment must be exercised
  • Must be able to effectively communicate in English
  • Used to dealing with large volumes of paperwork is a must
  • Strong leadership and interpersonal skills
  • Excellent interpersonal, oral and written communication skills.
  • Meticulous, organized and accurate
  • Extreme confidentiality.
  • Familiarity with a variety of computer systems and applications.
  • Be flexible to work varying shifts and time schedules as needed.
  • Communicate effectively with all levels of employees and guests.
  • Manage multiple details and tasks concurrently in a changing environment.
  • Able to work effectively in a team environment.
  • Analyze and think about how possible solutions impact on the entire operation.
  • Ability to stand and sit for extended periods of time.
  • Ability to walk distances.
  • Ability to lift 30 to 40 lbs.
  • While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell.
  • Specific vision abilities required by this job include close, distance, color, and peripheral vision, depth perception and ability to adjust focus.
  • Knowledge of a PO system is a plus
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