Dean Dorton Careers - Accounting and Financial Outsourcing Associate

Dean Dorton Allen Ford•Louisville, KY

50d•Onsite

About The Position

We are seeking a highly organized and detail-oriented Accounts Payable Clerk to join our outsourced accounting team. As an integral part of our department, you will play a crucial role in ensuring accurate and timely processing of accounts payable transactions for our clients. The ideal candidate will have a strong understanding of accounting principles, exceptional attention to detail, and a commitment to maintaining the highest level of accuracy and confidentiality.

Requirements

High school diploma or equivalent; associate's degree in accounting or related field preferred.
Proven experience as an accounts payable clerk or in a similar role within an accounting team.
Proficiency in accounting software (e.g., QuickBooks, Bill.com, Sage Intacct, or similar).
Strong knowledge of accounts payable principles and practices.
Excellent attention to detail and accuracy.
Strong organizational and time management skills.
Ability to work independently and as part of a team.
Effective communication skills, both written and verbal.
Knowledge of relevant tax and regulatory compliance.
Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

Invoice Processing:
Receive, review, and verify invoices for accuracy and completeness.
Match invoices with purchase orders and receipts, ensuring proper authorization.
Enter invoices into the accounting system and ensure they are coded correctly.
Resolve discrepancies and issues with invoices, including communication with vendors and clients as needed.
Payment Processing:
Prepare and process payment batches, including checks, ACH transfers, and wire transfers.
Ensure that all payments are made within the established payment terms.
Maintain accurate records of all payments and receipts.
Vendor Management:
Maintain vendor files, including W-9 forms and contact information.
Address vendor inquiries and resolve payment-related issues promptly.
Evaluate vendor statements and reconcile discrepancies.
Expense Reporting:
Process employee expense reports, ensuring compliance with company policies.
Verify expense receipts, coding, and approval before reimbursement.
Month-End Reconciliation:
Assist in month-end closing activities, including reconciling accounts payable ledgers.
Generate accounts payable reports for management review.
Compliance and Documentation:
Ensure compliance with accounting policies, procedures, and regulatory requirements.
Maintain accurate and organized accounts payable documentation for audit purposes.
Client Communication:
Maintain a professional and responsive relationship with clients, providing updates and responding to queries as needed.
Collaborate with the client's team to streamline accounts payable processes.