Accounts Payable Clerk Job Description

Pierre Part Store

About The Position

An Accounts Payable Clerk’s main duties include but are not limited to, providing financial, administrative and clerical support to the organization. Their primary role is to complete payments and control expenses by receiving payments, plus processing, verifying and reconciling invoices. May require a high school diploma or its equivalent and 0-2 years of experience in the field or in a related area. Has knowledge of commonly-used concepts, practices and procedures within a particular field. Abides by pre-established guidelines to perform the functions of the job. The successful candidate will play a fundamental role in achieving our customer satisfaction and revenue growth objectives.

Requirements

May require a high school diploma or its equivalent
0-2 years of experience in the field or in a related area.
Has knowledge of commonly-used concepts, practices and procedures within a particular field.
Abides by pre-established guidelines to perform the functions of the job.

Responsibilities

Pleasantly deals with customers to ensure satisfaction.
Greet customers when entering or leaving department and provide answers to customer inquiries.
Engages and maintains a professional working relationship with vendors and helps to answer any vendor inquires.
Processes all incoming mail and distributes accordingly.
Proficient in operating the Accounts Payable Software or other applicable IT systems.
Proficient in operating office equipment such as envelope sealing machine, postage machine, copy machine, fax machine and scanner.
Verifies and approves all vouchers for payment.
Processes all documentation relevant to the Accounts Payable Department which includes, AP Department Bins for documents, Invoices, Back-ups, Freights, returned invoices from department managers, company purchase orders, vouchers for payment, invoice deduction notices, accounts receivable charge sales and payments on account tickets. This process also includes, preparing, scanning and uploading the documents into the AP software.
Prepares AP checks and distributes accordingly.
Calculates retail mark up on merchandise for vendor invoices received daily and distributes to the appropriate department manager for approval and processing through inventory controls.
Maintains AP’s current, ready for payment and paid files.
Opens new vendor and AP company accounts.
Maintains journal reports
Prepares analysis of accounts as required.
Enter Accounts Receivable cash register sales batch into software daily.
Maintains daily balancing of accounts in AP software.
Assists with Accounts Receivable Monthly Statements
Maintains all banking statements and files accordingly.
Provides back up assistance when needed for Accounts Receivable, Service Desk, special projects and with directing incoming calls from the automated phone system.
Prepares, issues and distributes monetary donations approved through Senior Management.
Report mechanical problems with any equipment through the use of Work Order Forms.