Accounts Payable Clerk l Full Time

The Madison Concourse Hotel Jobs•Madison, WI

2d•$22•Onsite

About The Position

The Madison Concourse Hotel is looking for an Accounts Payable Clerk to join our fun accounting team! This position provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to company policies and procedures in an efficient, timely and accurate manner. This position is responsible for the management of the Accounts Payable process for The Madison Concourse Hotel, including travel agent commissions, along with our sister property Echo Mountain. This position is hourly with a schedule consistent of Monday through Friday, 8am to 4pm, including a paid half-hour lunch break. This is an entry-level position with the starting rate of $22/hr. The Madison Concourse Hotel and Governor’s Club is downtown Madison’s premier hotel and we are proud to be one of the nation’s most successful independent hotels. We offer our guests a special Madison experience through our distinctive customer focus and a perfect location that cannot be found at a chain hotel. The ideal candidate has: A working knowledge of bookkeeping procedures Must have a working knowledge of computer operations Requires a high degree of accuracy in the processing of disbursements Must possess excellent data entry skills Must be detail-oriented Must have excellent oral and written communication skills Must be able to work well with others and meet strict deadlines Associate degree (A.A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience. Position essential duties and responsibilities include but are not limited to: Code submitted or received invoices using the most current hotel Chart of Accounts. Obtain invoice approval from appropriate department head. Search and account for any tax payable on submitted invoices. Enter coded invoices into the Data Plus management system for aging and processing. Prepare weekly check runs, preparing and emailing a cash requirement report for Burwell Enterprises. Prepare checks for signatures and distributing. Mail checks as they are funded or as otherwise directed. Maintain spreadsheet of account disbursements and funding. Maintain current vendor and check files. Obtain W-9 forms for all vendors. Enter information into Data Plus for 1099 filing. Research and resolve any account discrepancies. Qualified applicants must be able to complete a pre-employment drug test and background check. The Madison Concourse Hotel is a drug-free workplace.

Requirements

A working knowledge of bookkeeping procedures
Must have a working knowledge of computer operations
Requires a high degree of accuracy in the processing of disbursements
Must possess excellent data entry skills
Must be detail-oriented
Must have excellent oral and written communication skills
Must be able to work well with others and meet strict deadlines
Associate degree (A.A.) or equivalent from two-year college or technical school; or two years related experience and/or training; or equivalent combination of education and experience.
Qualified applicants must be able to complete a pre-employment drug test and background check.

Responsibilities

Code submitted or received invoices using the most current hotel Chart of Accounts.
Obtain invoice approval from appropriate department head.
Search and account for any tax payable on submitted invoices.
Enter coded invoices into the Data Plus management system for aging and processing.
Prepare weekly check runs, preparing and emailing a cash requirement report for Burwell Enterprises.
Prepare checks for signatures and distributing.
Mail checks as they are funded or as otherwise directed.
Maintain spreadsheet of account disbursements and funding.
Maintain current vendor and check files.
Obtain W-9 forms for all vendors.
Enter information into Data Plus for 1099 filing.
Research and resolve any account discrepancies.

Benefits

Free employee parking underground
Free employee meal every shift
Discounted hotel rooms
401-K matching retirement plan
Paid time off
$1,000 employee referral bonus
Cash Advance: Get the money you've already earned from work before your paycheck arrives! Available as early as your first shift.
Up to 30% off hotel rooms at Great Wolf Resorts throughout the U.S. and Canada!
A rich Quartz health insurance plan - Our best plan has NO deductible!
Delta Dental insurance
Vision insurance
Company-paid basic life insurance and short term disability
Flexible Spending Account (FSA)
Additional life insurance policy