Accounts Payable Associate

Nassau Candy • Hicksville, NY

5d • Onsite

About The Position

We are seeking a detail-oriented Accounts Payable (AP) Specialist to join our high-volume accounting department on-site at our Hicksville, NY offices. This is an excellent opportunity for a recent graduate looking to launch their career in accounting or finance, as well as for professionals with some prior A/P experience seeking to expand their expertise. The AP Specialist will play a vital role in ensuring the accuracy and efficiency of financial transactions, supporting vendors, and maintaining strong internal controls.

Requirements

• Some prior A/P experience or exposure is a plus but not required—great opportunity for a recent grad!
• The ability to handle multiple projects simultaneously in a fast-paced, high-volume environment.
• Intermediate Excel skills and a strong quantitative aptitude.
• Excellent problem-solving and follow-up skills to ensure accurate and timely payment processing.
• Strong verbal, written, and computer skills to communicate effectively with vendors and internal teams.

Responsibilities

• Reconcile purchase orders (POs) and invoices, ensuring accuracy through 3-way matching.
• Process and verify invoices for approval and timely payment.
• Match checks with vouchers and supporting documentation.
• Communicate with buyers, receiving associates, and vendors to resolve discrepancies in invoices, payments, and purchase orders.
• Maintain strong relationships with vendors, ensuring timely responses to inquiries regarding payments and statements.
• Maintain accurate records of invoices, payments, and outstanding obligations.
• Assist in reconciling AP subledger accounts and supporting month-end close processes.
• Generate and review aging reports, tracking outstanding invoices and prioritizing payments.
• Identify opportunities to improve AP processes for efficiency and accuracy.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Assist in internal and external audits by providing requested documentation and reports.
• Provide support for other accounting functions as required.
• Assist in special projects to enhance financial operations and reporting.

Benefits

• Be part of a well-established, thriving Long Island company with a reputation for excellence.
• Gain valuable hands-on experience in a high-volume accounting environment.
• Work in a collaborative and dynamic team where your contributions make a direct impact.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees