Accounts Payable Assistant

Success Education Colleges • West Covina, CA

112d • $25 - $27

About The Position

The Accounting Assistant performs clerical accounting duties, specifically focusing on Accounts Receivables and Payables, following established procedures. This role involves processing and reconciling a variety of accounting documents, such as invoices, cash receipts, and daily deposits. The Accounting Assistant reports directly to the Corporate Controller.

Requirements

• High School Diploma or equivalent required.
• Minimum of three years of general office experience.
• Previous experience in basic accounting, bank reconciliation, journal entries, bookkeeping, and accounts receivables and payables preferred.
• Excel and MAS90 knowledge required.

Nice To Haves

• Business or accounting courses a plus.
• QuickBooks knowledge is a plus.

Responsibilities

• Assists in the Accounting department with various accounting and financial projects.
• Full cycle A/P, including matching, vouchering, and GL coding.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process 3-way P.O. matching invoices including receipt of goods.
• Prioritize invoices according to cash discount potential and payment terms.
• Match all checks to invoices, ensuring proper approval and documentation before checks are signed and distributed.
• Pay vendor accounts within terms to avoid late payments and analyze any past due vendor accounts.
• Maintain an accurate organization of all invoices and resolve discrepancies.
• Process year-end 1099 forms and maintain all W9 and 1099 information.
• Investigate and resolve contract, invoice, or payment discrepancies; ensure credit is received for outstanding memos; issue stop-payments.
• Perform Journal Entries and month-end for AP accruals.
• Assist with other projects as needed.
• Sort and distribute incoming mail.
• Prepare and verify daily deposit reports.
• Research discrepancies in cash receipts, coding, and posting of receipts.
• Prepare daily journal entries.
• Investigate returned items and maintain receipt numbers.
• Maintain bank deposit books, tuition receipts, and non-tuition receipts.
• Maintain all daily deposits on Excel.
• Organize and maintain retention files for the required period.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED