Accounts Payable (AP) Specialist

Msp Design Group • Virginia Beach, VA

304d • $20 - $22

About The Position

TDI, LLC is seeking a talent Accounts Payable Specialist to join our team in Virginia Beach, VA! The Accounts Payable (AP) Specialist is responsible for managing the organization's vendor payments by processing invoices, verifying purchase orders, reconciling discrepancies, preparing payments, handle vendor inquiries and maintaining accurate records to ensure all bills are paid accurately and on time. You will also conduct credit card and travel audits and ensure compliance with the company credit card policy. This position will act as the main point of contact for all payables and provide guidance for the AP Team. This position is in-office at our main location in VA Beach, VA and the pay is $20-$22/hr.

Requirements

• 2-3 years of experience in AP or a similar role
• Strong understanding of AP processes, including invoice processing, payment reconciliations, and credit card expense management
• Strong written and oral communication skills
• Proficiency in Excel and ERP/Accounting software
• Detail-oriented with strong organizational and research skills
• Strong communication skills with the ability to interact effectively with vendors and internal teams
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Ability to work independently and as an effective part of the team

Responsibilities

• Ensure all transactions (invoices, check requests, and credit card transactions) are reviewed, data entered with any issues handled and resolved timely, including escalating issues when necessary to ensure timely resolution
• Reconcile vendor statements and resolve discrepancies promptly
• Reconcile credit card transactions and prepare necessary journal entries with accurate coding of expenses
• Prepare bank account reconciliations timely
• Prepare and process payment runs (ACH, checks, etc.) while adhering to company policies
• Maintain accurate and organized records of invoices, payments, and correspondence
• Collaborate with internal teams to obtain invoice approvals and ensure proper expense allocation
• Manage the AP inbox and respond to vendor inquiries in a timely and professional manner
• Assist in month-end and year-end closing processes by providing AP-related reports and accruals
• Contribute to process improvements and ensure compliance with internal controls and regulatory requirements
• Additional duties and responsibilities as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level