Accounts Payable (AP) Coordinator I

Gas Technology Institute • Des Plaines, IL

124d • $50,000 - $57,500

About The Position

The AP Coordinator I is responsible for processing vendor invoices accurately and on time, in compliance with GTI Energy and DCAA guidelines or as directed by the Disbursement Cycle Manager. This role supports full-cycle AP operations, including invoice review, reporting, reconciliations, and audit support, while ensuring adherence to internal policies and regulatory requirements. GTI Energy embraces the power of innovation and collaboration to solve consequential energy challenges. By demonstrating continuous improvements in technology and solutions that lower the emissions and costs of energy, we will shape energy systems that decarbonize economies, protect our environment, and benefit the people they serve. We do this by putting people at the center of everything we do. We support and uplift people, ensuring they have the resources and confidence needed to live as their authentic selves and reach their full potential. Being part of the GTI Energy team means being surrounded by people that are passionate and purpose driven, empowered to continuously learn, ask hard questions, and leverage their knowledge and experience to drive toward a greater purpose. We offer generous benefits, competitive salaries, opportunities for professional growth and career advancement. We prioritize and maintain a respectful culture, and we ensure reasonable accommodation is made to enable individuals with disabilities to perform the essential functions of their role.

Requirements

• Strong knowledge of accounts payable principles, processes, and audit requirements, including government AP practices (DCAA compliance).
• Proficiency with Microsoft Office applications, especially Excel and Outlook (intermediate level or higher required).
• Skilled in using Adobe Acrobat Pro for document handling and review.
• High level of accuracy and attention to detail in data entry and financial documentation.
• Strong analytical and problem-solving skills with the ability to resolve invoice discrepancies independently.
• Well-organized, efficient, and capable of handling multiple tasks and shifting priorities in a deadline-driven environment.
• Strong verbal and written communication skills.
• Collaborative team player with the ability to work cross-functionally across departments (e.g., general accounting, purchasing, and operations teams).

Nice To Haves

• Prior experience in a government contracting or regulated financial environment is preferred.
• Experience with AP process automation and electronic funds transfer (EFT) is preferred.

Responsibilities

• Process, batch, and input vendor and subcontractor invoices, employee expense reports, and cash disbursement vouchers into the accounting system.
• Review, audit, code, and post invoices, ensuring accuracy and compliance with pay terms and DCAA guidelines, including identifying unallowable costs.
• Maintain AP files and prepare daily, weekly, and monthly accounts payable reports.
• Process check and EFT batches, including balancing to Pre-Transfer Edit Reports and initiating bank transfers.
• Record monthly general ledger journal entries for account distributions.
• Prepare monthly AP adjusting entries and year-end AP accruals.
• Coordinate monthly AP close with the general ledger team.
• Research and resolve vendor statements and invoice discrepancies in a timely manner.
• Support project managers, general accounting, purchasing, and AR on AP-related matters.
• Assist with developing and updating accounts payable procedures and policies.
• Provide documentation and support for annual financial audits.
• Collect and distribute accounting mail as needed.
• Perform other related duties as assigned.

Benefits

• Generous benefits
• Competitive salaries
• Opportunities for professional growth and career advancement
• Paid time off
• Annual bonuses
• Region-specific benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: High school or GED