Accounts Payable and Contract Specialist

CDS Monarch, Inc. • Webster, NY

109d

About The Position

This position is responsible for performing general accounting and contract administrative duties.

Requirements

• Associate’s degree in Accounting or equivalent accounting knowledge.
• Accounts Payable experience preferred.
• Knowledge and understanding of General Ledger cost centers.
• Knowledgeable and experienced in General Ledger coding.
• Experience with Excel, ERP accounting systems, and Accounts Payable software.

Responsibilities

• Timely prepare and ensure expense contracts are complete and all required information is obtained and filed.
• Ensure contractors meet all applicable insurance requirements as outlined per contract and ensure insurance certificates are current.
• Work closely with Program Directors/Managers to complete contracts according to schedule.
• Submit required information to Human Resources to conduct criminal background checks.
• Maintain schedule of Business Associate Agreements and ensure all agreements are complete and filed.
• Respond to requests for insurance certificates.
• Process vendor invoices for multiple entities.
• Ensure proper account coding of invoices, including allocations.
• Reconcile vendor statements.
• Communicate with vendors to resolve payment issues and answer inquiries.
• Process weekly check runs and collate supporting documentation for management signature.
• Record cash disbursements in checkbooks.
• Resolve outstanding checks in a timely manner.
• Ensure advances/prepayments are returned and recorded according to policy.
• Follow monthly closing schedule and assist other finance team members to ensure timely closing and processing of monthly financial statements.
• Assist with onboarding of new vendors and ensure compliance with company policies.
• Reconcile purchasing card transactions weekly.
• Reconcile travel expense cards using TravelBank.
• Generate and distribute EEOC letters to vendors.
• Communicate with departmental managers when needed.
• File and maintain records of invoices, payments, and other related documents.
• Assist with preparation of year-end audits and tax reporting.
• Perform all other duties as assigned.

What This Job Offers

• Education Level: Associate degree
• Number of Employees: 101-250 employees