Accounts Payable Administrative Coordinator

American Addiction Centers • Brentwood, TN

121d

About The Position

The Accounts Payable Administrative Coordinator provides administrative and operational support to the Accounts Payable (AP) team and assists the broader Finance, Revenue Cycle, and Accounting departments based on work volume and organizational needs. This position reports directly to the AP Manager and operates within a matrixed structure, supporting projects and administrative functions under the direction of the Chief Financial Officer as needed. The role helps ensure vendor documentation and invoice processing are completed accurately and efficiently, supports mail collection and distribution for financial departments, and contributes to the smooth execution of day-to-day financial operations. The ideal candidate is detail-oriented, organized, and proactive - a diligent professional who thrives in a fast-paced, mission-driven environment. American Addiction Centers (AAC) is a leading provider of behavioral healthcare and addiction treatment services across the U.S. We are committed to delivering compassionate, evidence-based care that helps patients achieve lasting recovery. Our corporate Finance, Revenue Cycle, Accounts Payable and Accounting teams play a vital role in supporting AAC's mission of saving lives by ensuring operational integrity and organizational efficiency across our national network of treatment facilities.

Requirements

• High school diploma or equivalent required.
• 2+ years of experience in accounts payable, accounting operations, or administrative support.
• Background in a professional services environment such as finance, accounting, or legal settings preferred.
• Experience working in a high-volume, deadline-driven environment.
• Familiarity with ERP or accounting systems (FinancialForce, Salesforce or similar).
• Demonstrated ability to manage multiple priorities and maintain accuracy under pressure.

Nice To Haves

• Associate and/or Bachelor's degree in Accounting, Finance, or Business preferred.
• Diligent, conscientious, and highly dependable.
• Self-motivated go-getter with a proactive approach to problem-solving and follow-through.
• Detail-oriented with a strong sense of ownership and accountability.
• Professional, composed, and adaptable to shifting priorities and deadlines.
• Strong communication and interpersonal skills with a collaborative mindset.
• Upholds confidentiality and discretion when handling sensitive information.

Responsibilities

• In partnership with business owners, provide the required forms to set up a vendor in Financial Force, including W9 and ACH (and/or bank verification letter).
• Enter business details into AAC's compliance and screening system to ensure the vendor meets customary standards for AAC to engage in business.
• Obtain copies of the contract/agreement to ensure payment terms match agreed upon terms, payment amount, and frequency.
• Audit vendor invoice details including facility/department location, dates of invoice, amount being invoiced, and net term details, and enter into Financial Force.
• Route vendor invoices to the appropriate business owner/approver within the organization.
• Check for timely business owner invoice approval; engage business owners as necessary to promote timely review and approval of invoices.
• Partner with vendors to reconcile vendor invoices including balances owed for the period matches AAC's scheduled payment.
• Manage AP email inbox, vendor engagement, assisting with month-end close and/or AP reporting as assigned by AP Manager.
• Collect and distribute vendor invoices/statements (physical mail) as needed; may include scanning physical mail items to a digital format.
• Assist AP Manager with administrative tasks, as needed.
• Open and distribute mail including checks and other correspondence.
• Collect mailed checks from patients, insurance claims, rebate checks and route to appropriate Accountant team member(s) to process/deposit.
• Collect and distribute RCM specific physical mail as needed; may include scanning physical mail items to a digital format.
• Support the department's leadership team with administrative tasks, as needed.
• Support the Chief Financial Officer, as needed.
• Collect, scan and distribute department-specific mail to appropriate department leadership, including but not limited to Payroll, Human Resources, Legal, etc.

Benefits

• Company matching 401K
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance

What This Job Offers

• Job Type: Full-time
• Industry: Social Assistance
• Education Level: High school or GED