Accounts Payable & Accounting Assistant (Broussard, LA)

Ambassador Supply•Broussard, LA

About The Position

The Accounts Payable & Accounting Assistant is responsible for vendor invoice processing, payment execution, and ownership of key balance sheet accounts. This role plays a critical part in month-end close by preparing accruals, managing prepaids, and completing balance sheet reconciliations. The position partners with the Controller to ensure accurate financial reporting and a timely close.

Requirements

2–4 years of accounts payable or accounting operations experience
Experience with accrual accounting concepts
Strong reconciliation and analytical skills
Proficiency in Excel and accounting systems
Ability to manage deadlines in a fast-paced, transaction-heavy environment

Responsibilities

Process vendor invoices accurately and timely, including proper GL coding
Maintain vendor records, including W-9s and payment information
Prepare and execute weekly payment runs (ACH/check)
Manage employee expense reports and corporate card transactions
Respond to vendor inquiries regarding payments and invoices
Weekly expense actuals vs budget reporting
Labor Job cost reconciliation, reporting and posting
Enter approved project budgets and approved change order updates
Perform administrative accounting tasks related to AP operations
Close the AP subledger and ensure it ties to the general ledger
Prepare accrued expense journal entry support
Manage prepaid expenses, including setup/tracking schedules
Monthly expense reviews (reoccurring expenses)
Track fixed asset additions and prepare depreciation support
Complete balance sheet reconciliations for assigned accounts: Accounts Payable Accrued Expenses Prepaid Expenses Bank Transactions Sales and Use tax reconciliations, monthly filings, and handling discrepancies
Provide complete and timely schedules to the Controller for review
Ensure invoices are properly approved prior to payment
Maintain clear audit trails and supporting documentation
Follow company purchasing and expense policies
Escalate unusual or non-routine transactions to the Controller
Assist with audit requests related to AP and balance sheet accounts