Accounts Payable Accountant

Case Paper Co Inc•Harrison, NY

37d

About The Position

We are seeking an experienced Accounts Payable Accountant to join our team. This role will handle the full cycle of accounts payable, from vendor set up to invoices to payment processing. The ideal candidate has strong organizational skills, meticulous attention to detail, is able to hit deadlines, communicates effectively, and understands accounting principles.

Requirements

Associate or bachelor’s degree in accounting, strongly preferred.
2+ years of experience in accounts payable, preferably in manufacturing.
Proven ability to manage DPO and vendor relationships.
Proficiency in Excel (pivot tables, VLOOKUPs), AS400 systems, Docuware, and future ERP platforms (NetSuite, SAP, Microsoft Dynamics).
Self-starter who can manage multiple priorities in a remote environment.
Strong communicator and collaborator who works well cross-functionally.
Willingness and ability to work through new system implementations.

Responsibilities

Cash Management
Emphasis on DPO and extending cash cycle.
Select invoices to pay each day, ensuring cash is utilized properly, and team accurately inputs payment selections into system and bank.
Understand timing of automatic payments and ensure team posts in system in a timely manner.
Create weekly process to retrieve credit card activity, match transactions with receipts, prepare reconciliation template, choose correct G/L codes, and ensure it is posted in proper period.
Vendor Management
Set up and maintain vendor information. Prepare vendor requested documents, provide proper sales tax exemption certificates when appropriate, and collect vendor application forms and W-9 forms and enter information in system.
Ensure team reconciles vendor statements and identifies discrepancies and that credits are used or refunded in a timely manner.
Understand vendor terms and credit limits.
Work with supply chain and sales to negotiate better vendor terms.
Communicate with vendors and co-workers in a timely and courteous manner.
Accounts Payable
Review invoices in Docuware system before passing them into ERP system, including purchase order invoices and expense invoices, and ensure correct general ledger accounts are used and proper approvals are in place. Back-up to team members to load invoices into system, as needed.
Develop and enforce standardized accounts payable procedures and internal controls across a remote team.
Close AP within two business days after month end.
Audit, Tax & Compliance
Prepare documentation for year-end audits and semi-annual bank audits.
Collect W-9’s and Issue 1099’s.
Prepare sales tax returns, calculate amounts due, and complete filing and payment on time.