Accounts Payable Accountant

Alabama Community College System•Enterprise, AL

39d

About The Position

The Accounts Payable Accountant is responsible for the payment of all invoices, travel, maintenance agreements, and refunds, etc. Responsible for payment to vendors through the accounting system for all purchases of supplies, equipment, services, etc. for all funding sources. Knowledge of State Bid Law for determining if payment should be made. Attach proper documentation to each voucher to meet State guidelines. Maintains all insurance files. Prepare, enter and update all manual checks and vouchers. Process tuition refunds and student financial aid disbursements based on State Board policy guidelines and Federal guidelines. Process travel reimbursement as needed. Serve as the backup cashier during lunch, breaks, and other times as needed. Maintain service contract files. Prepare quarterly/annual reports of Legal Fees. Maintain inventory records of all college fixed assets to include signed property receipts. Includes entering inventory by campus and department, moving documentation of equipment, assigning an inventory tag number to equipment and keying assets into the inventory system. Annually reconcile fixed asset inventory to general ledger. Verify and process 1099 tax forms annually. Ability to work day or evening work schedule. Ability to work non-standard hours when necessary. Committee member as assigned. Performs other duties as assigned. Other Special Qualifications/Requirements of the Job: Ability to perform detailed work with written or numerical data and to make arithmetic calculations rapidly and accurately. Ability to prepare complete and accurate accounting reports. Ability to communicate professionally, orally and in writing. Knowledge of office methods and procedures.

Requirements

Associate degree from a regionally accredited institution with 2 years of accounting related experience.
OR
High School diploma with 5 years of accounting related experience.
Ability to perform detailed work with written or numerical data and to make arithmetic calculations rapidly and accurately.
Ability to prepare complete and accurate accounting reports.
Ability to communicate professionally, orally and in writing.
Knowledge of office methods and procedures.
Ability to work day or evening work schedule.
Ability to work non-standard hours when necessary.

Responsibilities

Payment of all invoices, travel, maintenance agreements, and refunds, etc.
Payment to vendors through the accounting system for all purchases of supplies, equipment, services, etc. for all funding sources.
Determining if payment should be made based on knowledge of State Bid Law.
Attaching proper documentation to each voucher to meet State guidelines.
Maintaining all insurance files.
Preparing, entering and updating all manual checks and vouchers.
Processing tuition refunds and student financial aid disbursements based on State Board policy guidelines and Federal guidelines.
Processing travel reimbursement as needed.
Serving as the backup cashier during lunch, breaks, and other times as needed.
Maintaining service contract files.
Preparing quarterly/annual reports of Legal Fees.
Maintaining inventory records of all college fixed assets to include signed property receipts. Includes entering inventory by campus and department, moving documentation of equipment, assigning an inventory tag number to equipment and keying assets into the inventory system.
Annually reconciling fixed asset inventory to general ledger.
Verifying and processing 1099 tax forms annually.
Committee member as assigned.
Performing other duties as assigned.