Accounts Payable Accountant

Wake County Public Schools•Cary, NC

28d•Hybrid

About The Position

Performs complex and specialized tasks in the maintenance of financial and budgetary records. Assists in the preparation of various financial reports and performs clerical activities related to the accounting cycle.

Requirements

Considerable knowledge of generally accepted accounting principles
Considerable knowledge of Microsoft Office, specifically Word, Excel, and PowerPoint; Google Apps
Ability to complete complex tasks and minimize errors with attention to detail
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to understand, interpret and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records and preparation of fiscal records
Ability to establish and maintain effective working relationships with school system staff, employees of funding agencies, and community members.
Associate’s degree in accounting or related field
Three years of experience in accounting or related experience
An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

Nice To Haves

Associate’s degree in accounting
Intermediate skills with Microsoft Access and Excel
Knowledge of generally accepted governmental accounting principles
Knowledge of Oracle financial applications.

Responsibilities

Processes and prints checks in accordance with district payment cycles; ensures timely distribution and secure handling.
Prepares and uploads files for Workers’ Compensation, Indirect Cost, and other recurring transactions.
Processes and records liability code transactions accurately in compliance with district accounting policies.
Reviews, processes, and ensures timely payment of all district utility invoices, coordinating with departments, as needed.
Reviews invoices and check requests for accuracy, proper coding, and compliance with purchasing and financial policies.
Monitors and responds to inquiries in the Accounts Payable shared email inbox in a timely and professional manner.
Prepares, updates, and distributes weekly and monthly reports to AP Specialists and management for reconciliation and tracking purposes.
Conducts training for departments and schools on AP processes, procedures, and policy compliance.
Processes invoices, employee reimbursements, and other payment requests in compliance with district policies and applicable regulations.
Assists with vendor setup, updates, and verification to ensure accurate vendor records and compliance with IRS and district requirements.
Matches invoices to purchase orders and receiving documents; investigates and resolves discrepancies.
Assists with accruals, outstanding payables, and other year-end accounting functions to ensure accurate financial reporting.
Ensures all AP processes adhere to internal control standards, audit requirements, and state/local financial regulations.
Manages insufficient notifications; Works collaboratively with schools, departments, and vendors to resolve issues and provide guidance on payment inquiries.
Performs other related duties, as assigned.