Accounting Technician - DO

West Linn-Wilsonville School District 3J•West Linn, OR

About The Position

Accounting Technician - District Office This is a year round position. Starting wage is DOE. DEFINITION Under the direction of the Chief Financial Officer or designee, the Accounting Technician performs a variety of accounting and clerical duties supporting the district’s financial operations. This is a classified, generic position intended to support either Accounts Payable (AP) or Accounts Receivable (AR) functions, depending on assignment. Specific duties may vary by assignment; however, the position is expected to perform clearly defined tasks within established procedures to ensure accurate, timely, and compliant financial records. EXAMPLES OF DUTIES Accounts Payable (AP): Process day-to-day Accounts Payable transactions in accordance with District policies and timelines. Review invoices and requisitions for accuracy, completeness, proper coding, and required approvals prior to payment. Enter invoices into the financial system and allocate expenses to the appropriate account codes. Prepare and process weekly check runs, ACH payments, and wire transfers. Maintain vendor records, including W-9 forms and required documentation. Prepare and issue annual 1099 forms and respond to vendor inquiries related to payments. General Accounting and Clerical Support: Assist with bank reconciliations and related financial reports as assigned. Upload Positive Pay files and assist with cash transfers to and from LGIP accounts, as directed. Review daily requisitions or financial documents for completeness and accuracy. Assist with copying, binding, and assembling budget documents and other financial materials. Maintain organized and accurate accounting records in accordance with retention requirements. Provide customer service to staff, vendors, and community members. Perform other related duties and special projects as assigned. DESIRABLE QUALIFICATIONS Knowledge of: Mathematics, Business English, spelling, and punctuation; Computer-based data entry and data processing procedures; Current office practices, procedures, keyboarding, and equipment; Rules, regulations, procedures, and functions of the district; Accounting principles; Office management principles and ability to apply this knowledge. Ability to: Ability to conduct one’s self in a professional manner in all forms of communication. Ability to maintain confidentiality. Ability to follow instructions and respond to supervisor direction, maintain level of accountability for work output. Ability to meet challenges with resourcefulness and generate suggestions for improving work. Ability to think creatively in a group setting Ability to work independently with limited supervision. Ability to work quickly and under pressure to meet deadlines. Demonstrated ability to organize time and resources to perform multiple tasks simultaneously. Demonstrated strong attention to detail. Technical skills with an emphasis in knowledge of Excel functions and formulas. Work harmoniously with staff in a team setting. Maintain professional and technical knowledge by participating in professional development activities. Experience: School district accounting experience preferred. Knowledge of district financial management systems preferred. Education: High school diploma or equivalent as required by Oregon Administrative Rules, Oregon Department of Education and minimum of two years of directly related experience or; Bachelor’s degree in business, accounting, finance, economics or statistics. Benefits: The West Linn-Wilsonville School District offers a competitive benefits package, including District-paid 6% PERS retirement contribution, Medical, Dental, and Vision insurance, an Employee Assistance Program, and Professional Development & Tuition Reimbursement (prorated based on FTE). For a full list of benefits offered to our employees, please click here . Community and District Information : The West Linn-Wilsonville School District is nestled within two thriving cities, West Linn and Wilsonville, within the rural area of Clackamas County. Both communities have a strong legacy of support for their schools, music and arts endeavors, and the overall well-being of their patrons. The school district and surrounding communities have experienced steady, constant growth over the past three decades. The estimated student population of the District as of December 2024 is 8,900. It is the policy of the West Linn-Wilsonville Board of Education and School District (WLWV) that no discrimination or harassment on the grounds of race, color, national origin, religion, sex, sexual orientation, age, marital status, veterans' status, genetic information, or disability shall occur if the employee with or without reasonable accommodation, is able to perform the essential functions of the position. These protections apply to students, employees, and other members of the public. West Linn-Wilsonville School District is committed to equal access and equal opportunity in all activities/services, educational programs, and employment. Persons having questions regarding equal opportunity and nondiscrimination should contact the Director of Human Resources at the West Linn-Wilsonville School District, 503-673-7095.

Requirements

Knowledge of: Mathematics, Business English, spelling, and punctuation
Computer-based data entry and data processing procedures
Current office practices, procedures, keyboarding, and equipment
Rules, regulations, procedures, and functions of the district
Accounting principles
Office management principles and ability to apply this knowledge.
Ability to conduct one’s self in a professional manner in all forms of communication.
Ability to maintain confidentiality.
Ability to follow instructions and respond to supervisor direction, maintain level of accountability for work output.
Ability to meet challenges with resourcefulness and generate suggestions for improving work.
Ability to think creatively in a group setting
Ability to work independently with limited supervision.
Ability to work quickly and under pressure to meet deadlines.
Demonstrated ability to organize time and resources to perform multiple tasks simultaneously.
Demonstrated strong attention to detail.
Technical skills with an emphasis in knowledge of Excel functions and formulas.
Work harmoniously with staff in a team setting.
Maintain professional and technical knowledge by participating in professional development activities.
High school diploma or equivalent as required by Oregon Administrative Rules, Oregon Department of Education and minimum of two years of directly related experience or; Bachelor’s degree in business, accounting, finance, economics or statistics.

Nice To Haves

School district accounting experience preferred.
Knowledge of district financial management systems preferred.

Responsibilities

Process day-to-day Accounts Payable transactions in accordance with District policies and timelines.
Review invoices and requisitions for accuracy, completeness, proper coding, and required approvals prior to payment.
Enter invoices into the financial system and allocate expenses to the appropriate account codes.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Maintain vendor records, including W-9 forms and required documentation.
Prepare and issue annual 1099 forms and respond to vendor inquiries related to payments.
Assist with bank reconciliations and related financial reports as assigned.
Upload Positive Pay files and assist with cash transfers to and from LGIP accounts, as directed.
Review daily requisitions or financial documents for completeness and accuracy.
Assist with copying, binding, and assembling budget documents and other financial materials.
Maintain organized and accurate accounting records in accordance with retention requirements.
Provide customer service to staff, vendors, and community members.
Perform other related duties and special projects as assigned.