Accounting Technician (Salem/Hybrid) Job Rotation for current ODOC and OCE employees only

State of Oregon•Salem, OR

2d•Hybrid

About The Position

Accounting Technician – Job Rotation for current ODOC and OCE employees only ODOC Headquarters (Salem/Hybrid) Oregon Department of Corrections The Oregon Department of Corrections is currently recruiting to fill a job rotation for an Accounting Technician position. This position will be based at ODOC Headquarters in Salem, Oregon, and is expected to last up to 12 months. The position is approved for a hybrid work schedule; however, the selected candidate will work primarily in the office during the initial training period. You must be a current ODOC and OCE employee (excluding temporary and contract worker positions) to apply and must submit supervisor approval. This position is represented by American Federations of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute. About the Job – Your Role As the Accounting Technician, you will be responsible for paying purchase order (PO) vendors and resolving purchase order and vendor-related issues. You will manage a queue of assigned vendors, tracking and correcting discrepancies through the AFAMIS accounting system. Duties include comparing vendor invoices to purchase orders to verify the accuracy of goods and services received, quantities, costs, and payment terms; sorting, batching, totaling, and recording invoices for vouchering and payment; and ensuring all batch and voucher requests are accurate and properly processed. You will review and reconcile coded accounting transactions and Accounts Payable Edit Reports, research and resolve discrepancies, and balance payment documents to recorded batch totals. Additional responsibilities include matching invoices to warrant requests, applying or requesting refunds for credit memos, and reviewing problem invoices and purchase orders. You will contact vendors to obtain missing invoices or resolve past due balances, verify invoice approvals and obtain signatures as needed, and assign vendor numbers and cost coding for payments. The position also requires working collaboratively within the unit to assist during staff absences, peak workload periods, and year-end processing.

Requirements

Two (2) years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits; OR One (1) year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2; OR At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title.
Training or experience must include using a computer to enter, update, or retrieve information.
Applicants must be current ODOC or OCE employees (temporary and contract workers are not eligible) and must submit supervisor approval.

Nice To Haves

Reviewing and verifying vendor invoices against purchase orders to ensure accurate quantities, pricing, and payment terms.
Updating and coordinating purchase order line items, receipts, and pricing adjustments to facilitate timely vendor payments.
Identifying, tracking, and resolving discrepancies in invoices, POs, and payments using accounting systems such as AFAMIS.
Sorting, batching, totaling, and recording invoices for vouchering and payment, ensuring all transactions pass balance and edit checks.
Communicating with vendors to address payment inquiries, past-due notices, and discrepancies while maintaining professional relationships.
Collaborating with staff across departments and institutions to resolve purchase order and payment issues efficiently.
Maintaining meticulous attention to detail to ensure accuracy in financial records, vouchering, and payment processing.
Applying problem-solving skills to investigate and resolve issues related to vendor invoices, purchase orders, or deposits.

Responsibilities

Paying purchase order (PO) vendors and resolving purchase order and vendor-related issues.
Managing a queue of assigned vendors, tracking and correcting discrepancies through the AFAMIS accounting system.
Comparing vendor invoices to purchase orders to verify the accuracy of goods and services received, quantities, costs, and payment terms
Sorting, batching, totaling, and recording invoices for vouchering and payment
Ensuring all batch and voucher requests are accurate and properly processed.
Reviewing and reconciling coded accounting transactions and Accounts Payable Edit Reports
Researching and resolving discrepancies
Balancing payment documents to recorded batch totals.
Matching invoices to warrant requests
Applying or requesting refunds for credit memos
Reviewing problem invoices and purchase orders.
Contacting vendors to obtain missing invoices or resolve past due balances
Verifying invoice approvals and obtain signatures as needed
Assigning vendor numbers and cost coding for payments.
Working collaboratively within the unit to assist during staff absences, peak workload periods, and year-end processing.