Accounting Technician III

State of North Carolina

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About The Position

The North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence. The Accounting Technician III provides technical support within the Accounting and Financial Management Division of the DHHS Controller’s Office. This position supports invoice and payment processing through the North Carolina Financial System (NCFS), with a focus on accounts payable for contract reimbursements. The role ensures invoice accuracy, confirms compliance with federal and state guidelines, and enters financial data into NCFS for processing. This position contributes to the efficient reimbursement of vendors and contractors by overseeing contract payments and validating supporting documentation. It plays a critical part in ensuring federal funds are applied correctly and in a timely manner, supporting compliance and operational continuity across DHHS program areas.

Requirements

• Associate’s degree in Accounting from an appropriately accredited institution and two years of experience in accounting OR High school diploma or General Educational Development (GED) diploma and four years of experience in accounting work OR an equivalent combination of education and experience.

Nice To Haves

• Documented experience processing and reviewing invoices for accuracy and payment compliance using an online financial system, preferably NCFS or a similar Oracle-based platform.
• Proven experience applying contract terms, budgetary constraints, and federal expenditure guidelines to invoice processing and reimbursement activities.
• Hands-on experience utilizing Microsoft Excel to organize financial data, develop simple formulas, and monitor payment activity.
• Demonstrated experience resolving discrepancies within accounts payable operations to ensure accurate and timely payments.
• Experience working within financial systems to ensure compliance with organizational and regulatory standards related to invoicing and expenditures.

Responsibilities

• Process high volumes of monthly invoice reimbursements from contractors and service providers
• Review invoices and supporting documents for completeness, accuracy, and contract compliance
• Enter accounting data into the NCFS (Oracle-based system) for accounts payable functions
• Monitor and track payment timeliness to ensure compliance with funding requirements
• Interpret and apply accounting guidelines related to federal funding and contractual terms
• Reconcile payment discrepancies by researching and resolving data conflicts
• Maintain internal controls to ensure data accuracy and prevent processing errors
• Coordinate with internal and external stakeholders regarding contract payments and documentation
• Support month-end closeout and reporting procedures related to payables
• Audit employees’ travel for payment approval according to DHHS travel policy and guidelines
• Recommend system or workflow changes to enhance payment efficiency

Benefits

• The State of North Carolina offers excellent comprehensive benefits.
• Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).
• Employees also receive paid vacation, sick, and community service leave.
• In addition, paid parental leave is available to eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees