Accounting Technician III - Travel and Pcard (Hybrid)

State of Colorado•Pueblo, CO

42d•Hybrid

About The Position

This position is open to current Colorado residents only. Please note: This recruitment may be used to fill multiple vacancies. Please note: These working arrangements are subject to change. The effective start date of the selected candidate will begin on or after January, 1, 2026 Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details! About Us The Southern District Accounting work unit within the Division of Financial Services exists to provide fiscal management, proper accounting, financial reporting, and cost allocations for the Department of Human Services, the State Controller's Office, the Federal government, county departments of social/human services, Office of the State Auditor, Federal Auditors, and others in need, for the following agencies and functions: The Colorado Mental Health Hospitals at Pueblo (CMHHIP) and Ft. Logan (CMHHIFL), three Regional Centers at Pueblo (PRC), Wheat Ridge (WRRC) and Grand Junction (GJRC), Veteran Community Living Centers (VCLC)-Fitzsimmons, Rifle, Florence and Walsenburg, and district support service functions (Facilities, Human Resources, Procurement, Background Investigation Unit, and Accounting). CDHS travel and Pcard services statewide. The Southern District General Accounting unit provides accounting for the Department of Human Services Southern District customers. The General Accounting work unit is responsible for the following: All services related to non-patient revenue and accounts receivable; Inter/intra contract accounting; District cost allocations; General and program accounting; Balance sheet substantiations Variance analysis; Fiscal year opening and closing activities; Processing payments to clients, staff, providers, and other vendors, and recording the corresponding expenditures; Procurement card accounting and auditing; Pcard administration; Travel reimbursements; Maintaining the integrity of financial data in the Colorado Operations Resource Engine (CORE); CDHS Background Investigation Unit (BIU) accounting; Preparing 1099 adjustments; Compliance with requests for audit information and implementation of recommendations; Providing customer service, training, and mentoring to division personnel associated with accounting transactions and business processes; Assisting division personnel in the development of sound internal controls and/or accounting management; Providing timely and accurate reports and related information to all external constituencies; Opt in below to receive text message updates on CDHS recruiting events! CDHSCareers This position is designated as one of two accounting technicians for the State Procurement Card Program for CDHS, to include recommending training and curriculum to higher level management; providing training; and auditing usage and compliance by Pcard holders as well as processing Pcard applications; verifying training certificates; monitoring card limits; obtaining approvals for limit changes, etc.. This position is part of the consolidated CDHS Travel and Pcard Unit, and is also responsible for travel reimbursement duties as directed by the supervisor. This position serves as a backup to the Travel Accountant for customer service and inquiries. Major duties and responsibilities include, but are not limited to: Procurement Card Administrative Duties: Position is one of two designated Procurement Card Administrators for the Southern District State Procurement Card Program. Includes all duties associated from inception to end of process, beginning with on-line Procurement Card Training; assisting customers with application process; issuing State Procurement Cards; tracking errors; preparing and conducting Procurement Card Audits; submitting results of audit to EMT member; running bank reports; collecting Procurement Cards from State Employees leaving the State system. Works closely with Procurement Card Administrators from within CDHS and other State Agencies, as well as the Financial Institution that administers the program for the State Purchasing Office. Maintains current database for Procurement Card Administration. Procurement Card User Training: Provides technical assistance, formal training and online bank navigation on the use of the Procurement Card for purchasing goods and services to Departmental staff and all Southern District Accounting customers. Serves as a contact point for questions/issues from all customers. Ensures timely responses to requests for information and resolutions to problems/concerns. Updates training procedures and training materials. Filing: Maintains organized electronic files for Pcard audits, Pcard applications, etc. Completes yearly filing project of purging old files according to record retention rules. Travel Reimbursements: Working within a complex set of travel policies, procedures and travel reimbursement transactions, audits to determine accuracy in calculations, completeness in information, program approvals, and documentation provided, and conformance to established policies and procedures including State of Colorado Fiscal Rules and CDHS Policies. Reconciliation of discrepancies on reimbursement requests submitted by program staff from all levels of the organization. Makes adjustments as appropriate, and provides accounting authorization of the reimbursement request for disbursement processing in CORE. Troubleshoots and problem solves as issues arise. Denies requests for reimbursement of expenses determined to be outside of the allowable rates, charges, etc. Provides guidance or training to help travelers successfully navigate through the travel reimbursement process. Provides excellent customer service experience to all customers. Special projects and other duties as assigned: Special projects as assigned. This position serves as a back-up to the Travel Administrator for customer service and inquiries. Other job duties as assigned. Important Note: Please review your application to ensure completion. For the most equitable applicant experience, CDHS' hiring teams consider only the contents of your application to determine meeting minimum qualifications and for the comparative analysis process. Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications. Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.. Volunteer work or a related type of experience may be used to meet the qualifications, but it must be clearly documented. It is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies, and background as they relate to the duties outlined in the job announcement. This experience must be clearly documented on your application, and the supplemental questions must be answered. Answers such as "N/A," "In Cover Letter," or "See Resume" will not be accepted. Schedule: Please note that the candidate in this position will be required to report to the office a minimum 2 assigned days per week. (Although the workplace arrangements for this position are hybrid remote, that is not a guarantee that this position will remain hybrid, and these arrangements may change without prior notification based on business needs and busy demands.)

Requirements

ACCOUNTING TECHNICIAN III (H8B3XX)
Experience Only: Three (3) years of relevant experience in an occupation related to the work assigned to this position, specifically accounting, travel reimbursement, Pcard administration, and compliance
OR
Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years
Stronger candidates will be those that demonstrate depth and breadth of skill and ability through a combination of work experience and formal training, to successfully perform the duties and responsibilities of this position.
This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position
Must possess a valid, unrestricted U.S. Driver's License for travel throughout the state using personal transportation or a state vehicle for meetings and trainings.
Must meet vaccination and documentation requirements per CMHIP Infection Control Department .
A Tuberculosis Test (TB), and other required immunizations will be required upon hire
May be required to work in excess of 40 hours per week to complete assigned duties, meet deadlines, or as requested by supervisor.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.

Nice To Haves

Associate's degree in Accounting, Management or General Studies;
Strong technical skills in Microsoft Word, Excel, Adobe Pro, gmail, & US Bank navigation;
Travel compliance experience;
P-card administration and compliance experience;
Exceptional customer service skills;
Knowledge and consistent application of State of Colorado Fiscal Rules & CDHS policies or similar;
Ability to prioritize workload;
Ability to discuss and explain the travel processes to individuals at all levels of the organization
Must have excellent written and verbal communication skills;
Experience with presenting information and training others to use a process or system;
Ability to work in a fast-paced environment
Ability to adapt behavior and work methods in response to new information, changing conditions, or unexpected obstacles;
Experience with audits.
Ability to manage and resolve conflicts, confrontations, and disagreements in a positive and constructive manner to minimize negative personal impact;
Ability to develop constructive and cooperative working relationships with others, and maintain them over time;
Ability to work as a member of a team, including communicating with peers, supervisor, and other professionals within and outside the agency to ensure timely completion of work projects;
Ability to work independently;
Excellent interpersonal skills;
Basic math skills;
Organizational skills;
Basic filing skills.

Responsibilities

Position is one of two designated Procurement Card Administrators for the Southern District State Procurement Card Program. Includes all duties associated from inception to end of process, beginning with on-line Procurement Card Training; assisting customers with application process; issuing State Procurement Cards; tracking errors; preparing and conducting Procurement Card Audits; submitting results of audit to EMT member; running bank reports; collecting Procurement Cards from State Employees leaving the State system. Works closely with Procurement Card Administrators from within CDHS and other State Agencies, as well as the Financial Institution that administers the program for the State Purchasing Office. Maintains current database for Procurement Card Administration.
Provides technical assistance, formal training and online bank navigation on the use of the Procurement Card for purchasing goods and services to Departmental staff and all Southern District Accounting customers. Serves as a contact point for questions/issues from all customers. Ensures timely responses to requests for information and resolutions to problems/concerns. Updates training procedures and training materials.
Maintains organized electronic files for Pcard audits, Pcard applications, etc. Completes yearly filing project of purging old files according to record retention rules.
Working within a complex set of travel policies, procedures and travel reimbursement transactions, audits to determine accuracy in calculations, completeness in information, program approvals, and documentation provided, and conformance to established policies and procedures including State of Colorado Fiscal Rules and CDHS Policies. Reconciliation of discrepancies on reimbursement requests submitted by program staff from all levels of the organization. Makes adjustments as appropriate, and provides accounting authorization of the reimbursement request for disbursement processing in CORE. Troubleshoots and problem solves as issues arise. Denies requests for reimbursement of expenses determined to be outside of the allowable rates, charges, etc. Provides guidance or training to help travelers successfully navigate through the travel reimbursement process. Provides excellent customer service experience to all customers.
Special projects as assigned. This position serves as a back-up to the Travel Administrator for customer service and inquiries. Other job duties as assigned.

Benefits

Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
State of Colorado Employee BenefitHub Resource Center
Employee Wellness program
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Some positions may qualify for the Public Service Loan Forgiveness Program.