Accounting Support Specialist (Data Entry)

SuperStaff

4d•Remote

About The Position

We are looking for an accurate, detail-oriented Accounting Support Specialist to handle high-volume data entry and record-keeping tasks that keep our operations running smoothly. This is primarily a data entry role — you will be responsible for entering, verifying, and maintaining data across multiple systems including QuickBooks, Excel, and our proprietary platform ServiceSync. You will work with our internal team, national clients, and franchise partners on a daily basis. As System4 continues to grow, responsibilities may evolve over time.

Requirements

Proven data entry experience with a strong focus on speed and accuracy
Proficiency in Microsoft Excel — comfortable building and maintaining spreadsheets
Experience with QuickBooks or similar accounting/bookkeeping software
Ability to learn proprietary software quickly (ServiceSync training provided)
Strong attention to detail — you catch errors before they become problems
Organized and self-directed; able to manage repetitive tasks without losing focus
Clear communicator with a professional, team-first attitude
High ethical standards — you handle sensitive financial data with discretion

Responsibilities

Enter, verify, and maintain financial data accurately across QuickBooks, Excel, and ServiceSync
Input and process invoices for national clients with a high degree of accuracy
Record and reconcile payment data, ensuring all entries are correctly allocated
Enter and track month-end data for multiple franchise locations
Log and process vendor invoices, verifying data against source documents before entry
Maintain organized, up-to-date records and spreadsheets to support the accounting team
Prepare monthly vendor statement data for management review
Assist with data entry tasks related to customer collections as directed
Identify and flag data discrepancies for review and resolution
Support franchise partners with data entry questions