Accounting Specialist - Department of Psychiatry in the College of Medicine
About The Position
The Department of Psychiatry in the College of Medicine at the University of Florida is seeking an Accounting Specialist to support the department’s financial operations. Reporting to the Finance Manager, this position is responsible for fiscal oversight, compliance monitoring, and financial reporting, with a particular focus on activities related to the UF Center for Autism and Neurodevelopment’s SB112 grant. UF CAN HUB Proposals and Agreement Management: Works closely with staff to prepare Requests for Proposals, Memorandums of Understanding, and Intent to Negotiate agreements per the terms and requirements of the University of Florida. Once awards are issued, manages purchase order requests and invoice processing. Prepares reports for each award and ensures payments meet the criteria as set by the State of Florida Legislature in SB112. Serves as custodian of the Research Participant Payment system and works closely with the micro-credential staff to ensure payments are completed timely and accurately. Medication Consultation Hotline: Serves as official backup for managing the Florida Department of Children & Families Medication Consultation Hotline. Coordinates scheduled time off with the Administrative Assistant, logs and follow-ups on requests as needed and prepares documentation for physicians as required. Department Accounting Support: Assists with annual space reporting, asset management and department reconciliations as needed. Serves as backup for financial spending and tracks internal awards. Assists with department distributions and audits all department Research Participant Payment funds to confirm compliance with UF policies and procedures. Other duties as assigned and when necessary
Requirements
- A bachelor's degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience
Nice To Haves
- Financial Analysis & Budgeting: Ability to analyze budgets and financial reports to ensure proper allocation and use of funds.
- Regulatory Compliance: Understanding of federal, state, and institutional regulations governing grant funding (e.g., Uniform Guidance, Cost Accounting Standards).
- Accounting Software Proficiency: Experience with financial systems such as myPayment Solutions, Corcentric, UFIRST, myUFL, or similar platforms.
- Attention to Detail: Strong ability to track expenditures, reconcile accounts, and ensure accuracy in financial documentation.
- Audit Preparation & Documentation: Skilled in maintaining records and preparing for internal or external audits related to funding.
- Communication & Collaboration: Ability to work with program managers, finance teams, and external partners to coordinate disbursements and resolve issues.
- Problem-Solving: Capable of identifying and resolving discrepancies or errors in grant-related financial transactions.
- Advanced fiscal experience in higher education institution
- Advanced ability to use Excel spreadsheets, PeopleSoft, and Microsoft Word
- Knowledge of financial/accounting principles, practices and procedures
Responsibilities
- UF CAN HUB Proposals and Agreement Management
- Medication Consultation Hotline
- Department Accounting Support
Benefits
- Comprehensive insurance plans including medical, dental, vision, and prescription coverage
- Flexible spending accounts, employee wellness program, and employee assistance program
- Financial security via our life and long-term disability insurance, accident and illness insurance
- Plan for your future with retirement savings and investment options that grow with you
- Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break
- Time to recover – 8 weeks of paid parental and medical leave
- Enjoy discounts for on and off-campus activities and services
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
5,001-10,000 employees
