Accounting Specialist (On-site)

VLS Environmental Solutions, LLC•El Cajon, CA

2d•Onsite

About The Position

The Accounting Specialist is responsible for managing the facility’s purchase order, accounts payable, and client billing processes, ensuring timely and accurate financial transactions. The ideal candidate will have a solid understanding of accounting principles related to both payables and receivables, along with proficiency in financial software systems. This role serves as a key partner to the Facility Manager, supporting compliance with internal financial policies and driving continuous improvement toward achieving financial KPI's.

Requirements

High school diploma, GED, or equivalent required.
At least 3 years of accounts payable, purchase order management and client billing.
Technology - proficient using PC, electronic file management and Microsoft products (Excel, Outlook, Share Point, Word) and Adobe.
Experienced with an ERP system.
Strong record keeping, tracking and follow up skills.
Strong analytical, problem solving, and organizational skills.
Professional demeanor and communication, both verbal and written.
Service–oriented attitude and strong sense of urgency.
General bookkeeping, accrual accounting and GL coding knowledge.
Self-starter with the ability to work independently and as a team player.
Flexibility and change management in a dynamic environment.

Nice To Haves

Associate’s degree in accounting, finance, or related field a plus.
Acumatica experience is a plus.

Responsibilities

Purchase Order management: Creating, editing, monitoring purchase orders. Managing open POs, reviewing at month end ensuring accuracy.
Detailed scrutiny of vendor invoices and timely processing.
Executes on department's process standardization and continuous process improvement to ensure efficiency, effectiveness, and accuracy.
Ownership of AP email, routing or processing of incoming invoices and vendor communication.
Investigate and resolve vendor invoice discrepancies with Operations or centralized support team.
New Vendor and Client set-up and support.
Work closely with Facility Manager, acting as a knowledgeable business partner and subject matter expert in both AP and Billing.
Assist in the month-end general ledger close activities as assigned.
Assist with ad-hoc requests and special projects as needed.
Assist with audit-related questions.
Prepare invoices for multiple customers daily and maintain expected production levels and expertly manage customer portals and e-billing systems.
Deliver invoices to clients in a timely and accurate manner to ensure financial KPI's are achieved.
Review paperwork and system data with scrutiny to ensure accurate billing.
Communicate and effectively resolve discrepancies with operations staff.