Accounting Specialist, Non-Profit

Tri-Cities Chaplaincy•Richland, WA

3d•$21 - $27•Onsite

About The Position

The Accounting Specialist at Tri-Cities Chaplaincy supports financial integrity by ensuring accurate accounting, tracking, and reporting of grant funding, donor contributions, and other financial activities. The Accounting Specialist ensures donations, grants, and other funds are recorded, reconciled, and report in accordance with generally accepted accounting principles (GAAP), donor intent regulatory requirements. The Accounting Specialist is responsible for maintaining financial records related to grants and contributions, supporting financial reporting, assisting with audit preparation and ensuring compliance with internal policies and external funding requirements.

Requirements

Accounting Certificate, or equivalent formal training in accounting or bookkeeping.
Minimum 2 years of experience in accounting, bookkeeping, payroll processing, or financial recordkeeping.
Ability to manage multiple tasks while maintaining confidentiality when handling financial information.
Strong attention to detail with the ability to maintain a high level of accuracy when processing financial records, payroll data, and accounting transactions.
Proficiency with Microsoft Excel and Microsoft Office Applications
Experience in accounting or finance, with familiarity with or exposure to nonprofit financial practices such as grant tracking donor contributions, or restricted fund accounting.
Experience processing payroll and maintaining payroll records, including familiarity with payroll taxes, leave of absence, employee deductions, and applicable wage and hour regulations.
Must be available to work at a designated work site location.

Nice To Haves

Associate degree in accounting, Finance, or related field.
Experience working in nonprofit accounting, healthcare accounting, or grant-funded programs.
Experience with fund accounting, donor restricted funds, or grant financial tracking.
Experience supporting financial audits and financial reporting.

Responsibilities

Financial Recordkeeping and General Ledger
Maintain accurate and up-to-date financial records, including general ledger entries, accounts receivable transactions, and expense documentation.
Ensure financial records are organized, properly coded, and maintained in accordance with organizational accounting practices.
Accounts Receivable Management
Monitor and reconcile accounts receivable, track outstanding balances, and follow up on unpaid invoices or receivables as appropriate to support accurate revenue tracking and timely collections.
Payroll Processing and Administration
Process payroll in accordance with organizational policies and applicable wage and hour regulations.
Review employee time records, earning codes, benefit deductions, and payroll reports to ensure accurate and timely payroll processing.
Coordinate with Human Resources to ensure employee data, compensation adjustments, and benefit deductions are accurately reflected in payroll records.
Philanthropy and Donor Fund Accounting
Record and reconcile philanthropic donations, grants, and other charitable contributions.
Maintain accurate tracking of restricted and unrestricted funds, ensuring donations are recorded and utilized in accordance with donor intent and non-profit accounting standards.
Collaborate with the Philanthropy team to ensure accurate financial documentation related to donor contributions.
Grant Financial Tracking
Create and maintain financial tracking for grant revenue and related expenditures to ensure accurate reporting, appropriate use of funds, and compliance with grant requirements.
Compliance and Audit Support
Follow established accounting policies and internal controls while supporting compliance with applicable financial regulations. Assist in preparing documentation and financial records required for internal reviews, external audits and financial reporting.
Financial Systems and Software
Utilize accounting software and financial management tools to accurately process transactions, maintain financial data, and support reporting and reconciliation activities.
Interdepartmental support
Collaborate with leadership and department teams to provide financial information, clarify accounting processes, and assist with questions related to financial transactions and reporting
Other duties
Perform other related duties as assigned to support the financial operations of the organization.

Benefits

Vacation: Accrued each pay period based on your hours worked.
Sick Leave: Accrued in accordance with Washington State Sick Leave Law.
Wellness Days: After completion of the 90-day introductory period, employees may convert up to two (2) accrued sick days annually into wellness days.
Paid Holidays: Ten (10) paid agency observed holidays per year, available upon hire.
Bereavement Leave: Three (3) days for the loss of an immediate family member. Two (2) days for the loss of a household pet or service animal.
Community Volunteer Day (Yay Day): One (1) paid day annually for volunteer service, granted each January.
Health Insurance Benefits (Effective the first of the month following date of hire): Medical, Dental, and Vision Insurance.
Employer Paid-Benefits: Basic Life and Accidental Death and Dismemberment (AD&D) Insurance (1x annual salary), Long Term Disability, Short Term Disability.
Voluntary Benefits: Supplemental Life Insurance, AD&D (Additional coverage), and Pet Insurance.
Voluntary Financial Protection Benefits: Hospital Indemnity, Critical Illness, and Accident Insurance.
Air Ambulance: Discounted rate for Life Flight.
Retirement 401(K) Plan: Employees may contribute upon hire; employer matching up to 5% begins the following January or June, depending on Hire date after 1 year of employment.
Mileage Reimbursement: $0.72 per mile, for eligible positions. (Subject to change based on IRS rates)
Premium Pay: Bilingual (Spanish) pay premium (subject to proficiency verification through ALTA language services)
Certifications: Certification-based premium pay, as applicable and approved.
Tuition Assistance: Up to $5,250 annually after one (1) year of employment.
Professional Development: Access to continuing education through platforms such as Relias Learning and CAPC.