Accounting Specialist - Soft Cost

JPI•Dallas, TX

About The Position

The Accounting Specialist – Soft Costs is responsible for end-to-end soft cost processing and reporting within Workday. This role owns the creation and management of purchase orders (POs), invoice review/approvals, and the internal monthly billback process, ensuring accuracy, compliance with policy, and timely period close for all soft cost. The ideal candidate is detail-oriented, comfortable partnering across operations, legal and accounting teams and proficient in Workday financials.

Requirements

Bachelor's degree in Business Administration or related field.
3-5 years experience in a business or professional setting (inclusive of non-profit or government roles).
Proven experience in an accounting role or similar position.
Professional knowledge of all service areas and equivalent business acumen is required.
Strong organizational skills and attention to detail.
Highly proficient in using business software and tools, including MS Office and project management applications.
Highly self-motivated with a keen attention to detail.
Adaptable and flexible in a fast-paced environment.
Demonstrates integrity and upholds organizational values.
Ability to handle confidential information with discretion.
Exercise sound judgment and problem-solving skills when making decisions
Highly motivated self-started works effectively with minimal direction.
Exceptional communication skills both verbal and written.
Can-do, proactive, and resourceful attitude.

Responsibilities

Act as a representative and advocate of JPI’s Culture and Guiding Principles.
Maintain a close working relationship with members of leadership and have knowledge of company activities on a corporate level.
Partner closely with Operations, Development, and accounting teams to ensure soft costs are properly planned, coded, approved, paid and billed back to the appropriate JPI Entity.
Responsible for performing all soft cost Vendor Setup, POs, invoices, and billbacks, providing clear guidance on processes and documentation requirements.
Liaise with vendors and service providers, as needed, to support invoice resolution and compliance with PO terms.
Development and refinement of training materials, SOPs, and job aids related to soft cost accounting processes.
Create, review, and maintain purchase orders in Workday, ensuring appropriate approvals, accurate coding, and budget alignment.
Collaborate with Contracts Manager to ensure overall budget values throughout the project life cycle align with Written executed contract/addendums/amendment/change orders. Including tracking PO lifecycle activity, including amendments/change orders, receipts, and closures.
Invoices sent to OSV for three-part match. Responsible for generating receipt for accuracy, completeness, and compliance and send/route for approval to OSV and within Workday.
Support timely invoice processing and payment by resolving exceptions promptly.
Own the monthly internal billback process, including breakdown including JPI entity/vendor/cost code. Working with the development team to gain approval of allocation in a timely manner.
Adhere to internal controls and approval authority requirements.
Identify opportunities to improve efficiency, accuracy, and consistency in soft cost and procurement-related processes.
Maintain the annual budget planning process as needed.
Other duties as assigned.