Accounting Specialist - Purchasing

Catawba County Schools • Newton, NC

32d • $3,213 - $3,838

About The Position

Under general supervision, performs all aspects of the purchasing process. Reports to the Chief Finance Officer.

Requirements

• Minimum of an Associate’s Degree in Accounting, Business Administration or a related field (preferred) and three years of experience in purchasing and/or computerized accounting (required)
• Must be an energetic team player, model impeccable ethical values, and possess excellent verbal and written communication skills
• Must be able to interpret and enforce policies and statutes
• Must be organized and detail-oriented with the ability to problem solve, apply reason and exercise independent judgment in completing assignments
• Must be able to accomplish specific tasks, meet established standards, goals and deadlines
• Must be willing to obtain certification as a local government purchasing officer and complete the NCASBO Academy program within 3 years of hire date
• Requires light physical work. Must be able to lift mail and boxes up to twenty pounds. Must be able to sit at a computer for extended periods of time.
• Requires the ability to speak and/or signal people to convey or exchange information.
• Requires the ability to read, understand and complete forms.
• Requires the ability to apply common sense understanding to carry out instructions furnished in written or oral form.
• Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.
• Requires the ability to utilize mathematical formulas, to add, subtract, divide and multiply.
• Requires the ability to coordinate hands and eyes rapidly and accurately in using a computer.
• Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate levels of stress.
• Requires the ability to talk, write and hear.
• General knowledge of standard office procedures.
• High level of knowledge in computer operations with ongoing in-service training.
• Working knowledge of general office equipment.
• Ability to demonstrate proper telephone etiquette.
• Ability to communicate effectively and politely with all levels of employees.
• Ability to attend to details necessary to complete forms properly.
• Ability to maintain confidentiality.
• Ability to work without supervision.
• Ability to exercise independent judgment and initiative in completing work assignments.

Nice To Haves

• Minimum of an Associate’s Degree in Accounting, Business Administration or a related field (preferred) and three years of experience in purchasing and/or computerized accounting (required)

Responsibilities

• Assist school treasurers, department heads, and other purchasers in finding the best price when procuring goods and services
• Maintain vendor records and communicate unauthorized vendors to school treasurers, department heads, and other purchasers
• Review requisitions for appropriateness, typographical errors, budget coding, and funding availability before approval as purchase orders
• Approve requisitions based on federal, state, and CCS purchasing policies, guidelines, rules, and regulations
• Periodic (monthly/weekly) review and maintenance of outstanding purchase orders
• Maintain up-to-date purchasing manual
• Provide training to new purchasers
• Communication, written and oral, with purchasers, department heads, vendors, software representatives, state officials, and outside auditors
• Compilation and timely reporting of various statistical reports including, but not limited to Recycling and HUB
• Manage and reconcile the Procurement Card Program
• Facilitate the development of procedures to streamline operational functions of purchasing
• Assist with fiscal year-end process
• Generate reports as needed and requested
• Performs other duties as assigned by the Chief Financial Officer
• Backup for posting bank deposits and reconciling fixed assets

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree