ACCOUNTING SPEC

Orange County Public Schools•Orlando, FL

About The Position

Under administrative direction, the purpose of the position is to perform district-based duties associated with handling more complex aspects of accounting/finance/payroll operations; and providing quality control and technical expertise for the department. Employees in this classification monitor and calculate accounting/finance/payroll records; may direct the check preparation and production process; creates technical communications responding to internal or external inquiries. Position is responsible for researching any variances on vendor or payroll records, and the editing and balancing of financial data and/or payroll runs. Employees have lead responsibility for training and assisting co-workers in resolving problems. Performs related work as directed.

Requirements

High school diploma or GED; supplemented by college-level course work or vocational training in accounting/finance; supplemented by five (5) years of related experience in an accounting/finance/payroll area or an equivalent combination of education, training, and experience.
Must be knowledgeable in SAP system processes.

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
Enter critical database information either into the accounting, finance, or payroll system.
Enter sensitive data information for benefit accrual.
Communicate with internal and external customers resolving variances on accounts or payroll issues.
Train new staff members by developing and scheduling training sessions, as needed.
Assist co-workers in resolving complicated problem vendor accounts or complicated payroll records.
May audit and reimburse school and departmental petty cash expenditures.
Process journal entries for general ledger for all voids, manual checks, change orders and expenditure corrections.
Prepare vendor requests by analyzing statements, researching variances on vendors’ accounts, processing invoices for payment, reconciling OCPS purchase orders to invoice, entering invoices for payment, preparing vendor checks for mailing, and processing vouchers for filing and audit review.
Establish computer security for employees in respective department, as needed.
Enter and maintain tax tables for retirement rates.
Process capital outlay payment from facilities.
Edit, balance, and review check runs for accounting or payroll; ensure accurate printing, signing and distribution.
Write computer programs to extract sensitive/technical information for report production.
Monitor and calculate court ordered garnishments.
Research and analyze pay and leave histories from payroll records.
Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
Responsible for timely and accurate information they maintain as part of their job responsibilities.
Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.