02555 - Accounting Spec

Virginia Department of Transportation • Bristol, VA

3d

About The Position

Ensure accuracy of all financial transactions posted into Cardinal. Provide internal and external customers with financial services. Prepare accounting work papers, financial statements and other financial reports. Perform full range of accounting functions in accordance with GAAP, federal, state, and VDOT policies and procedures. Advise users on VDOT policies and practices. Support other accounting functions and projects as assigned. Respond to inquiries and provide excellent customer service. Independently audit and perform final approval for accounts payable vouchers, research expenditures, prepare and analyze fiscal data and reports. Audit direct charge statements for compliance with VDOT policies and procedures. Perform cash receipt duties for assigned work units.

How you will contribute:
Accounts Payable Voucher Review: Review district accounts payable documents for accuracy and compliance with the DOA CAPP Manual and VDOT accounts payable policy and procedures manual prior to final approval. Maintain all payables documents to provide easy retrieval.
Accounts Receivable: Ensure account receivables for the district are processed appropriately. Review monthly reports to monitor collection processes and work with customers to facilitate payments, provide requested documentation and explain processes as needed.
Compliance Review: Develop and perform compliance reviews on accounting transactions and documents to ensure work units operate within VDOT and State policies and procedures. Ensure accounting activity is performed in compliance with applicable VDOT and DOA policies and procedures. Organize and prioritize incoming accounting items. Audit, review and organize flow of accounting data submitted from VDOT sections. Ensure payments have the necessary documentation for processing.
Customer Service: Exhibit professionalism and courtesy in all interactions with internal and external customers. Assist customers in resolving billing and collection issues. Provide guidance and direction to VDOT staff.
Data Analysis: Research, analyze and report on financial transactions or customer files as needed or requested. Assist in maintaining policies and procedures. Perform other administrative or special project related duties as requested.
Document Preparation: Prepare accounting work papers, financial statements, and other financial reports.
Policy and Procedures: Review and revise standard operating policies for audit and financial reporting to ensure effectiveness and compliance with established requirements; providing required updates to Manager for review and approval.
SPC Card Reconciliation: Reconcile purchase card cost center on a monthly basis.

Requirements

• Ability to analyze and interpret financial data in compliance with federal, state and local accounting directives and procedures.
• Ability to communicate effectively both orally and in writing.
• Ability to develop and maintain effective working and interpersonal relationships with all divisions and customers.
• Ability to explain and apply policies and procedures, interpret financial and tax laws and regulations.
• Ability to gather and analyze data and prepare technical financial reports.
• Ability to interpret and apply complex regulations to evaluate the adequacy of documentation.
• Ability to perform complex and detailed cost analysis and reconciliatons.
• Ability to prioritize and organize work effectively.
• Ability to research, reconcile, analyze, and evaluate financial data and resolve problems.
• Ability to work as a team player.
• Considerable knowledge of Generally Accepted Accounting Principles (GAAP).
• Demonstrated ability to work independently and perform effectively in a time-sensitive work environment.
• Demonstrated experience preparing and analyzing financial reports, statements and transactions.
• Experience in providing and promoting excellent customer service and financial support to internal and external customers.
• Knowledge of office practices and procedures, filing systems and coding structures.
• Knowledge of state and federal laws and regulations concerning accounts payable and receivable and small purchase credit cards.
• Skill in handling confidential and sensitive issues appropriately.
• Skill in using computers and software applications to include automated financial systems.
• Skilled in performing mathematical calculations.
• Ability to work independently.
• Experience communicating with internal and external customers to explain financial data in understandable terms.
• Experience with accounts payable, general ledger and accounts reconciliation.
• Knowledge and experience with GAAP.
• Skill in handling multiple tasks simultaneously and organizing work to meet deadlines.
• Skill in working with detailed numerical data.
• Skilled in the use of computers to include automated financial software programs.

Nice To Haves

• A combination of training, experience, or education in Accounting, Business Administration, or related field desired.
• Experience developing and delivering technical guidance on fiscal matters.
• Experience with accounts payable, general ledger and accounts reconciliation.
• Experience with fund accounting and governmental accounting.

Responsibilities

• Ensure accuracy of all financial transactions posted into Cardinal
• Provide internal and external customers with financial services
• Prepare accounting work papers, financial statements and other financial reports
• Perform full range of accounting functions in accordance with GAAP, federal, state, and VDOT policies and procedures
• Advise users on VDOT policies and practices
• Support other accounting functions and projects as assigned
• Respond to inquiries and provide excellent customer service
• Independently audit and perform final approval for accounts payable vouchers, research expenditures, prepare and analyze fiscal data and reports
• Audit direct charge statements for compliance with VDOT policies and procedures
• Perform cash receipt duties for assigned work units
• Review district accounts payable documents for accuracy and compliance with the DOA CAPP Manual and VDOT accounts payable policy and procedures manual prior to final approval
• Maintain all payables documents to provide easy retrieval
• Ensure account receivables for the district are processed appropriately
• Review monthly reports to monitor collection processes and work with customers to facilitate payments, provide requested documentation and explain processes as needed
• Develop and perform compliance reviews on accounting transactions and documents to ensure work units operate within VDOT and State policies and procedures
• Ensure accounting activity is performed in compliance with applicable VDOT and DOA policies and procedures
• Organize and prioritize incoming accounting items
• Audit, review and organize flow of accounting data submitted from VDOT sections
• Ensure payments have the necessary documentation for processing
• Exhibit professionalism and courtesy in all interactions with internal and external customers
• Assist customers in resolving billing and collection issues
• Provide guidance and direction to VDOT staff
• Research, analyze and report on financial transactions or customer files as needed or requested
• Assist in maintaining policies and procedures
• Perform other administrative or special project related duties as requested
• Review and revise standard operating policies for audit and financial reporting to ensure effectiveness and compliance with established requirements
• Provide required updates to Manager for review and approval
• Reconcile purchase card cost center on a monthly basis

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed