ACCOUNTING SERVICES SUPERVISOR II - SES - 64080410 1 1

About the position

This position spends more than 50% of the time engaged in supervisory responsibilities. This includes communicating with, motivating, training, and evaluating employees in addition to planning and directing employees' work. The incumbent has the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. The incumbent will also be required to develop performance expectations, meet with staff regularly to discuss performance, complete performance reviews, maintain vacation and work schedules, ensuring proper coverage, and complete timesheets. Supervises Contract staff that are responsible for inputting contract and special payment data into the Florida Accounting Information Resource (FLAIR) system and produce vouchers for submission to the Department of Financial Services (DFS) for payment. Payment types could include Contracts, Grants, Memorandum of Agreement (MOA), Memorandum of Understanding, as well as legislative provision payments and interagency agreements. Perform daily review of accountants' work. The review will be of predetermined criteria within each payment type and completed timely and thoroughly. Ensure section's compliance with Florida Statutes 215.422, 287 and 112.061, Chapter 69I-24, and 69I-40 Florida Administrative Code, Reference Guide for State Expenditure Handbook, and internal agency policy 75APM2 and 40APM1 concerning disbursements. Ensure staff maintain accurate payment logs for all contractual payments processed. Assist in the development and update of policies, procedures, manuals, and other useful tools for the Contract section. Assist with maintaining updated work process flow-charts and procedures manual for all disbursement functions in the Disbursements section including, but not limited to, contracts and journal transfers. Ensure staff are processing returns and deletions from DFS. Ensure invoice corrections are completed, and changes made to the encumbrance are correct and accurate. Assist in Certified Forward process at the end of the fiscal year and perform other duties, as assigned.

Responsibilities

• Engage in supervisory responsibilities including communicating, motivating, training, and evaluating employees.
• Plan and direct employees' work.
• Develop performance expectations and conduct performance reviews.
• Maintain vacation and work schedules, ensuring proper coverage.
• Supervise contract staff responsible for inputting contract and special payment data into FLAIR system.
• Produce vouchers for submission to DFS for payment.
• Perform daily review of accountants' work based on predetermined criteria.
• Ensure compliance with relevant Florida Statutes and internal agency policies.
• Assist in the development and update of policies, procedures, and manuals.
• Maintain updated work process flow-charts and procedures manual.
• Process returns and deletions from DFS.
• Ensure invoice corrections and encumbrance changes are accurate.
• Assist in Certified Forward process at the end of the fiscal year.

Requirements

• Minimum of two years professional experience analyzing and/or auditing financial data.
• Knowledge of accounting principles, practices, and procedures.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques and work independently.
• Ability to establish and maintain effective working relationships.
• Beginner skills in database/spreadsheet software, including Microsoft Excel and Word.
• Ability to research and find errors in reconciliation of expenditures and cash reports.
• Knowledge of Florida Accounting Information Resource System (FLAIR).
• Ability to analyze and interpret accounting data.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.