Accounting & Sales Support Specialist

On Point Holdings • Chicago, IL

1d • $50,000 - $65,000 • Remote

About The Position

The Accounting & Sales Support Specialist is responsible for supporting the company’s financial operations, including full-cycle Accounts Payable, Accounts Receivable, sales order processing, and general accounting support. This role works closely with the Controller and assists with reconciliations and month-end activities to ensure accurate and timely financial reporting.

Requirements

• 2–5 years of accounting or bookkeeping experience
• Experience with accounting software (QuickBooks Online & Desktop)
• Experience reconciling accounts
• Strong Excel skills
• High attention to detail and strong organizational skills
• Ability to work independently and meet deadlines
• Must be legally authorized to work in the United States; visa sponsorship is not available for this position.
• Must demonstrate a high degree of integrity, accuracy, accountability, and professionalism when handling financial information and company records.
• Strong organizational skills and attention to detail are required to manage multiple transactions, deadlines, and documentation requirements.
• Ability to work independently in a remote environment while maintaining consistent communication with internal teams and leadership.
• Must maintain reliable internet access and a workspace suitable for confidential financial and business communications.
• Must be comfortable working with financial systems, CRM tools, and digital document management systems (e.g., accounting software, HubSpot, Excel, and related tools).
• Ability to occasionally lift or transport office materials or equipment (up to 25 pounds).

Nice To Haves

• Associate or bachelor’s degree in accounting, Finance, or related field preferred

Responsibilities

• Enter vendor invoices against approved purchase orders
• Maintain vendor records, including setup and W-9 collection
• Prepare and process check and ACH payments
• Reconcile vendor statements as needed
• Ensure proper documentation and adherence to internal controls
• Create and distribute customer invoices
• Generate internal invoices for tracking and reporting
• Issue and monitor down payment invoices
• Record and apply customer cash receipts
• Assist with AR aging review and follow-up
• Enter new sales into the master tracking system
• Update HubSpot with assigned Sale ID and deal details
• Place vendor purchase orders with appropriate pricing and payment terms
• Maintain accurate documentation for all sales transactions
• Reconcile company credit card accounts monthly
• Assist with bank reconciliations as assigned
• Prepare basic monthly journal entries under the direction of the Controller
• Support month-end close processes
• Work closely with the Controller on all Accounting matters
• Assist with special projects and reporting as needed

Benefits

• On Point Holdings offers a competitive total rewards package, which may include health reimbursements, retirement plan options, paid time off, and other company-sponsored benefits, subject to plan eligibility and company policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree