Accounting & Purchasing Specialist

LufCo•Aberdeen, MD

7d•$55,000 - $100,000

About The Position

The Accounting & Purchasing Specialist plays a critical dual role in supporting the financial health and supply chain integrity of our defense technology integration programs. This individual owns the day-to-day execution of project accounting, accounts payable/receivable, and the procurement of hardware, software, and technical services. This role goes beyond standard commercial accounting; it requires strict adherence to DCAA (Defense Contract Audit Agency) standards, FAR/DFARS (Federal Acquisition Regulations), and internal compliance policies to ensure the company remains audit-ready and competitive.

Requirements

Bachelor’s degree in Accounting, Finance, Supply Chain Management, or Business Administration.
3–5 years of experience in a similar role, specifically within the Government Contracting (GovCon) or Aerospace/Defense industry.
FAR/DFARS Knowledge including, but not limited to, understanding of allowable vs. unallowable costs (FAR Part 31) and government purchasing rules.
Advanced skills in Sheets/Excel (VLOOKUPs, Pivot Tables) for analyzing project costs and pricing data.
Proficiency with GovCon-specific ERP systems (e.g., Procas, Deltek Costpoint, Unanet).
Ability to communicate financial constraints to technical engineers and program managers effectively.
Ability to travel as required.
Standard office environment with occasional requirements to visit client sites, labs, or field environments.
US citizenship is a must
Secret eligible

Nice To Haves

Experience with automation, work flow development and API integration is highly desirable

Responsibilities

Project Job Costing: Perform precise project accounting, ensuring costs are allocated correctly to specific Contract Line Item Numbers (CLINs/SLINS/ACRNs/WOs) and projects.
Accounts Payable & Receivable: Process vendor invoices with a focus on 3-way matching and proper coding to allowable/unallowable cost pools. Prepare complex government billings (e.g., WAWF - Wide Area Workflow) for Cost-Plus, T&M, and Firm Fixed Price contracts.
Labor Distribution: Audit and process employee timesheets to ensure accurate labor charging against government contracts (a primary DCAA audit focus).
Fixed Assets & Depreciation: Maintain the fixed asset sub-ledger, calculating monthly depreciation schedules and tracking the lifecycle of capital equipment from acquisition to disposal in accordance with GAAP.
Work In Progress (WIP) Accounting: Monitor WIP accounts for ongoing integration projects. Ensure material and labor costs are properly accumulated and transferred to Cost of Goods Sold (COGS) or billed upon milestone completion.
Property Management System Administration: Administer the property management system to include tracking Government Furnished Equipment (GFE) and Contractor Acquired Property (CAP), overseeing inventory management, and conducting periodic audits to ensure system accuracy.
Month-End Close: Assist in month-end closing procedures, including bank reconciliations, accruals, and variance analysis.
Audit Support: Assist in preparing Incurred Cost Submissions (ICS) and gather documentation for provisional billing rate audits and floor checks.
Strategic Sourcing: Source electronic components, IT hardware, and specialized technology integration services.
Purchase Orders: Issue and manage Purchase Orders (POs), ensuring all required Government Flow-Down Clauses (e.g., Buy American Act, TAA Compliance) are included.
Price/Cost Analysis: Perform and document price reasonableness analysis for purchases over the micro-purchase threshold to satisfy CPSR (Contractor Purchasing System Review) requirements.
Vendor Management: Vet new vendors for exclusions (SAM.gov checks), counterfeit parts risk, and supply chain security.
Inventory Control: Track government-furnished property (GFP) and contractor-acquired property according to FAR Part 45.
Regulatory Adherence: Maintain up-to-date knowledge of FAR, DFARS, and ITAR (International Traffic in Arms Regulations) as they pertain to procurement and accounting.
Record Retention: Maintain rigorous documentation trails for all transactions to support potential audits up to 3–7 years post-contract.