Accounting Operations Specialist

ABM•Dallas, TX

4d•Remote

About The Position

The Accounting Specialist is responsible for supporting ABM Building Services’ financial operations by preparing accurate and timely invoices for assigned client accounts. This role ensures all billing activities comply with ABM policies, contract requirements, and client specifications. The Accounting Specialist works closely with Operations, Account Managers, and Finance team members to validate labor, materials, and service data, maintain documentation, and support revenue recognition across Building Services contracts.

Requirements

High school diploma or equivalent; associate degree in accounting, business, or related field preferred.
1–3 years of billing, accounting, or administrative experience.
Strong attention to detail and accuracy in data review.
Proficiency in Microsoft Excel and general comfort with ERP/billing systems.
Strong communication skills and ability to interact with internal teams and clients professionally.
Ability to prioritize tasks and meet billing deadlines in a fast-paced environment.

Nice To Haves

Experience in facilities services, janitorial, engineering, construction, or similar service industries.
Prior experience with ABM systems (e.g., Oracle/JD Edwards, Salesforce, ServiceChannel).
Understanding of cost coding, labor categories, and contract billing structures.

Responsibilities

Prepare and process monthly invoices for Building Services accounts in alignment with contract terms and ABM billing standards.
Verify billable labor hours, supply charges, subcontractor costs, and service fees prior to invoicing.
Ensure invoices contain correct coding, cost allocations, and required supporting documentation.
Maintain billing schedules and deadlines to support month-end close and revenue targets.
Review work orders, service tickets, and labor logs to ensure accuracy before billing.
Monitor open work orders and coordinate with operations to obtain missing approvals or documentation.
Validate that services billed reflect actual work completed in the field.
Track client POs to ensure appropriate funding is available prior to invoice submission.
Notify operations and account leadership when PO increases or renewals are needed.
Maintain accurate PO logs to prevent billing delays or overages.
Enter billing details into ABM systems such as Oracle/JDE, Salesforce, or other applicable platforms.
Maintain organized billing files for audit readiness and client review.
Generate billing reports and dashboards to support internal and client reporting needs.
Serve as a billing contact for assigned Building Services clients, responding to requests for detail or corrections.
Collaborate with internal teams—including Operations, HR/Payroll, Supply Chain, and AP—to reconcile discrepancies.
Communicate proactively regarding billing issues, service adjustments, contract changes, or required documentation.
Reconcile billed amounts to internal work records and financial systems.
Assist with resolving short payments, disputes, or billing errors.
Support internal and external audit requests by providing necessary billing documentation.