Accounting Operations Specialist
About The Position
The Accounting Operations Specialist is responsible for supporting the day-to-day financial operations of the organization, with a primary focus on accounts payable processing, accounts receivable administration, and credit card/payment management. This role is detail-oriented and process-driven, ensuring accurate data entry, timely payment processing, and compliance with financial and PCI standards. The position works closely with internal teams and external clients to maintain accurate financial records and support efficient cash flow operations. Schedule & Work Environment: In-office position Monday – Friday 8:30 AM – 5:30 PM
Requirements
- 2+ years of experience in accounts payable, accounts receivable, or accounting support role
- Strong data entry skills with high attention to detail and accuracy
- Familiarity with accounting software and AP/AR platforms
- Understanding of basic accounting principles
- Experience with credit card processing and/or PCI compliance is a plus
- Proficiency in Microsoft Excel and general computer systems
- Highly organized and detail-oriented
- Strong time management and ability to meet deadlines
- Analytical and problem-solving skills
- Clear communication and professionalism
- Ability to work independently and as part of a team
Nice To Haves
- Process-driven with a focus on accuracy
- Comfortable handling repetitive, high-volume tasks
- Proactive and dependable
- Strong sense of accountability
Responsibilities
- Perform high-volume data entry of invoices into the AP platform
- Review invoices for accuracy, coding, and proper approvals
- Process invoices in a timely and accurate manner
- Maintain organized digital records and documentation
- Assist with vendor inquiries and payment status requests
- Receive and process customer/client payments (checks, ACH, etc.)
- Prepare and complete bank deposits
- Post payments accurately to customer accounts
- Reconcile discrepancies and assist with account research
- Maintain accurate AR records and reporting
- Manage corporate credit card programs and transactions
- Support PCI compliance processes and documentation
- Assist with Merchant ID (MID) setup requests and ongoing management
- Monitor payment activity and ensure proper controls are in place
- Coordinate with payment processors and internal stakeholders
- Assist with reconciliations and reporting as needed
- Support audits and documentation requests
- Collaborate with internal teams to ensure financial accuracy
- Maintain confidentiality of financial information
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
