Keep the Numbers Moving and the Mission Growing
About The Position
SleepQuest is a trusted leader in sleep apnea diagnostics and treatment, helping people live healthier, more energized lives through compassionate care and innovative technology. Behind every great patient experience is a strong operational foundation, and that’s where you come in. As an Accounting Operations Specialist, you’ll play a key role in keeping our financial operations accurate, organized, and running smoothly every day. The Accounting Operations Specialist is essential to our day-to-day financial workflow. This role supports accounting, billing, and operational teams by managing deposits, accounts payable, reconciliations, and month-end activities. If you’re detail-oriented, highly organized, and enjoy balancing multiple priorities in a fast-paced environment, this is a great opportunity to make a real impact.
Requirements
- High School Diploma or higher education
- 3 years of general accounting, AP, or AR experience
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication
- Strong time management and ability to meet deadlines
Nice To Haves
- Experience with Brightree
- Background in accounting operations or financial administration
- Ability to explain accounting processes to non-financial stakeholders
Responsibilities
- Open and process all incoming mail at the Corporate office
- Reconcile ACHs and download daily banking activity
- Enter Lockbox, physical check, webstore, and cash payments into QuickBooks
- Run and process credit card payments (mail/fax)
- Prepare and scan physical deposits into online banking
- Post payments and confirm Sales Orders in Medical Billing software
- Apply and post credit card payments in Medical Billing software
- Scan deposit documentation into Medical Billing software
- Prepare daily recap forms to reconcile QuickBooks and Medical Billing systems
- Enter and file vendor invoices (mail and email)
- Manage manufacturer invoices to ensure inventory receipt dates align correctly
- Process and monitor ACHs and lease payments
- Follow up on uncashed checks
- Reconcile QuickBooks accounts and bank activity
- Reconcile credit card statements and obtain receipts as needed
- Maintain and report on petty cash logs
- Create monthly financial reports
- Assist with employee expense reports
Benefits
- Stable, full-time weekday schedule—no nights or weekends
- Collaborative and supportive team environment
- Meaningful work that supports patient care and company growth
- Opportunity to grow within a well-established healthcare organization
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
51-100 employees
