Accounting Operations Assistant

Rev Agency LLC • San Marcos, CA

7h • Hybrid

About The Position

We are seeking a detail-oriented Accounting Operations Assistant to support our accounting and operations team. This role is responsible for ensuring accurate financial data entry, assisting with reconciliations, efficiently input and verify financial information, process invoices, and reconcile accounts. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment.

Requirements

• Proficiency in accounting software (e.g., QuickBooks, SAP, Xero) and MS Office applications (Excel, Word).
• Understanding basic accounting principles and financial terminology.
• Strong numerical and data entry skills with exceptional attention to detail.
• Ability to work efficiently and accurately in a fast-paced environment.
• Excellent time management and organizational abilities to meet deadlines and manage multiple tasks.
• Employees who work from home (part-time, full-time, or on occasion) must be able to meet performance standards and department requirements in a productive and professional environment.
• This includes the ability to work with little or no distraction(s), consistent internet connectivity, regular and ongoing communication with supervisors(s), reliable childcare and/or eldercare (if applicable), and depending on the role, the ability to discuss and protect all confidential information (company or people related).
• Presents a professional and tidy appearance (virtually or in person) while conducting educational sessions, calls, and/or meetings (when cameras are on).
• Understanding of data privacy and confidentiality principles.
• Effective communication skills to work collaboratively with team members.
• Minimum of One (1) year of working experience in a similar role
• High School Diploma, and/or college courses in accounting preferred
• If remote, ability to receive and setup company laptop, 15” monitor, keyboard, headset, and mouse (all less than 5-lbs each).
• Ability to work in a primary stationary job from a laptop computer (ability to accurately type, read, review, write, etc.).
• If sitting at a desk, ability to sit for prolonged periods of time each workday (typically 8-hours) (standing desks are provided in the Innovation Center).
• Ability to speak English clearly, in a friendly manner, and at an appropriate volume over the company’s provided phone system, Microsoft Teams, or in person as needed.
• Ability to travel, if needed, to attend company events and/or meetings.

Nice To Haves

• Experience in specialty software (e.g., Agent Power, TravCom) preferred but not required.

Responsibilities

• Enter financial data, including invoices, receipts, and other financial transactions, into the accounting system.
• Verify the accuracy of entered data to ensure the integrity of financial records.
• Review and correct discrepancies in data entries promptly.
• Process accounts payable invoices and prepares payments to vendors and suppliers.
• Assist in managing accounts receivable, including invoicing clients and tracking outstanding payments.
• Support monthly bank and account reconciliations to identify and resolve discrepancies.
• Review and process employee expense reports, ensuring compliance with company policies.
• Generate basic reports and summaries using the accounting system.
• Communicate effectively with team members to resolve any data-related issues.
• Collaborate with cross-functional teams to support accounting and finance operations.
• Assist with other tasks and/or special projects as required.

Benefits

• Avoya Travel offers competitive pay, flexible work schedules (we offer in-office, hybrid, and remote roles), affordable health benefits (medical, dental, vision) and a wide variety of ancillary benefits (pet insurance, life insurance, LTD, accident, and legal coverages, etc.) that full-time employees can begin using the 1st of the month after date of hire (no-30 day wait)!
• We also offer a 401(k)-retirement plan with employer match and employee discounts on travel.
• For those hired to work in an in-office or hybrid role, you’ll enjoy our beautiful San Marcos “Innovation Center”, a work environment that offers a casual dress code, stand-up desks, complimentary snacks and beverages, employee arcade, and a wellness- relaxation room.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED