Accounting Manager (5008)

THE SALVATION ARMY•Tulsa, OK

12d•$65,000 - $75,000•Onsite

About The Position

Supervises, monitors, and evaluates the fiscal management of the entities and programs under the Tulsa Area Command. Plans, coordinates, supervises, monitors, and participates in all phases of daily accounting function for all units of AC. Supervises and evaluates the performance of accounting and bookkeeping staff; ensures that bookkeeping transaction are performed in a timely manner and in compliance with established policies and procedures. Verifies the accuracy and integrity of books and financial reports; processes and verifies personnel payroll. This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description. Ensure that The Salvation Army Area Command has a balanced budget and operates with a conservative approach to spending; leads an operation that is on the cutting edge of innovation regarding staff management and financial development. Coordinates information with the Corps officers and key staff as needed: keeping all members apprised of all appropriate issues and providing them with relevant information. Develops and operates an adequate system of forecasting cash requirements and availability for the purpose of meeting human needs, maintaining properties, and expanding programs and services; performs studies of and develops revisions to business and administrative systems. Provides fiscal management and support to the AC administrative staff and other staff related to the Area Command; performs fiscal forecasting to anticipate future needs. Supervises FASB consolidation for Area Command. Supervises annual internal and external audits. Plans, coordinates, supervises, monitors, and evaluates the work of accounting and bookkeeping staff. Supervises and participates in the posting, maintenance, and closing of all ledgers’ proofs entries to verify accuracy and completeness, prepares and makes journal entries, balances accounts and prepares reports; monitors the general ledger for accurate posting of data and prepares all corrections and any adjustments with journal entries. Supervises and monitors all bookkeeping functions, ensures that bills are paid promptly and correctly; tracks accounts receivable balance to ensure payments are received in a timely manner; ensures that deposits for all active funds including donations, reimbursements, capital campaign and others are accomplished in a timely manner. Work with Area Commander, Operations Manager & other personnel to develop operations budget. Provides guidance for accounting personnel to ensure accounting practices are in compliance with appropriate accounting standards/guidelines; works with bookkeepers correcting problems indicated by audits and resolving mistakes, misunderstandings, or problems with vendors; mediates between Program Directors/bookkeeping staff to ensure smooth operation and efficient control of receipts, purchase orders, vouchers, etc. Evaluates HUD accounts to ensure all relevant personnel are charged accordingly; ensures all accounts are setup to meet program standards. Prepares/maintains timesheets for relevant HUD staff. Prepares routine and complex financial reports and spreadsheets – Income & Expense Statement, Balance Sheet, Bank Reconciliations, Mileage, Accounts Receivable and Payable Reports, etc.; assists in the preparation of budget and cash flow projections; prepares monthly program reports as required by the Area Command, Advisory Board, Divisional Headquarters, and Territorial Headquarters; maintains records by program/grant. Assists program staff, Grants and Operations Manager in tracking grant and contract compliance. Ensures that financial statements are prepared accurately for in-house and audit, both internal and external purposes. Reviews and reconciles bank statements monthly; audits telephone and other bills monthly. Ensures computer files are maintained in an orderly fashion. Maintains and balances assigned petty cash fund; receives and verifies vouchers to be paid ensuring authorized signature of approval is present; prepares back-up paperwork for checks to be written and ensures cash and checks received are deposited and credited to the appropriate accounts and companies. Provides assistance in performing and coordinating routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; works in correcting all problems arising from audits conducted by DHQ, THQ and outside firms or contracting agencies. Prepares and provides reports required by Divisional Headquarters; Territorial Headquarters, and auditors, Army-owned vehicles, equipment and properties; responds to Territorial Headquarters concerns regarding compliance issues. Monitors and maintains the day-to-day accounting/finance operations to ensure that workflow is not interrupted and that all data is properly processed and maintained, troubleshoots hardware problems and performs routine maintenance and repairs, contacts technical support as needed; checks and approves work in progress and upon completion, conducts performance evaluations. Performs other related work as required.

Requirements

Bachelor degree from an accredited college or university in accounting, bookkeeping, business or related field
Three years experience in the performance of all phases of modern bookkeeping and related work with at least one year in supervisory capacity, OR any equivalent combination of training/experience which provides the required knowledge, skills, abilities
Ability to meet attendance requirements
Limited amount of physical effort requires associated with walking, standing, lifting and carrying light object (less than 25 lbs) 5-10% of work time

Responsibilities

Ensure that The Salvation Army Area Command has a balanced budget and operates with a conservative approach to spending
Coordinates information with the Corps officers and key staff as needed
Develops and operates an adequate system of forecasting cash requirements and availability
Provides fiscal management and support to the AC administrative staff
Supervises FASB consolidation for Area Command
Supervises annual internal and external audits
Plans, coordinates, supervises, monitors, and evaluates the work of accounting and bookkeeping staff
Supervises and participates in the posting, maintenance, and closing of all ledgers’ proofs entries
Supervises and monitors all bookkeeping functions
Work with Area Commander, Operations Manager & other personnel to develop operations budget
Provides guidance for accounting personnel to ensure accounting practices are in compliance with appropriate accounting standards/guidelines
Evaluates HUD accounts to ensure all relevant personnel are charged accordingly
Prepares/maintains timesheets for relevant HUD staff
Prepares routine and complex financial reports and spreadsheets
Assists program staff, Grants and Operations Manager in tracking grant and contract compliance
Ensures that financial statements are prepared accurately for in-house and audit, both internal and external purposes
Reviews and reconciles bank statements monthly
Ensures computer files are maintained in an orderly fashion
Maintains and balances assigned petty cash fund
Provides assistance in performing and coordinating routine audits
Prepares and provides reports required by Divisional Headquarters; Territorial Headquarters, and auditors
Monitors and maintains the day-to-day accounting/finance operations to ensure that workflow is not interrupted