UNIV - Accounting/Fiscal Analyst III - Department of Medicine: Division of Infectious Diseases

Medical University of South Carolina • Charleston, SC

9d

About The Position

Serves as the Department of Medicine Accounting/Fiscal Analyst who partners with the Division Administrator to manage all financial aspects of the Division of Infectious Diseases, to include coordinating the business management functions of grants, contracts, and unrestricted funds. Primary responsibilities are focused on financial management and analysis with the purpose of providing accurate, timely advice to guide appropriate decision making. This position reports to the Division Administrator.

Requirements

• A bachelor’s degree and four years professional experience in a related area such as accounting, auditing, finance or commercial lending.
• A job-related bachelor’s degree with multiple accounting courses may be substituted for two years of the required work experience.
• Computer literacy.

Nice To Haves

• Effective communication, organizational skills, customer service, and follow-through are vastly important requirements as this position collaborates with a wide range of individuals both internally and externally.
• The person holding this position is expected to carry out its assigned responsibilities by exercising sound professional judgment and initiative while demonstrating a positive and professional image.

Responsibilities

• Financial Management Supports the preparation of the Division’s $5.4 million unrestricted budget and annual research budget of more than $30 million, which includes coordinating the accounting and financial reporting of University, MUSCP, and MUSCF accounts, monthly budget-to-actual reporting, accrual management, costing allocation changes, and commitments/encumbrances. Supports and helps monitor the budget process, analyzing current and historical data on a continuous basis making recommendations for corrective actions and strategic projections. Anticipates problems and proactively communicates recommendations to prevent issues. Scope includes reconciliation of unrestricted and restricted accounts, Division Director Development and faculty start-up packages, endowed chairs, and other accounts. Tracks all incoming revenues to ensure that the funds credit the correct accounts, which includes reviewing the MUSC Cashier’s unclaimed cash report and completing the necessary forms to claim the funds. This may require communicating with sponsors to secure supporting documents, if needed. Actively prepares for and participates in monthly budget to actual meetings that includes departmental senior leaders. Documents action items and communicates when items requiring follow up have been resolved.
• Research and Grant Management Manages the post award financial management for non-clinical trials (i.e., Federal, State, Foundation, etc.) grants monitoring expenditures, encumbrances on subcontracts, indirect costs withholdings, revenue generation, and outdated commitments/encumbrances. Performs complex analysis of the divisional grant portfolio then prepares and distributes PI reports in a timely, scheduled routine. Coordinates and participates monthly meetings with PIs, Co-Is, research team members, and external partners. Works with the departmental pre-award grant team to provide all necessary information for budget preparation, data collection and routing of documents. Assists with providing information needed for the preparation and submission of progress and year end NIH reports. Collaborates with Grants, Contracts, & Accounting (GCA) on the timely close out of sponsored projects and ensuring all activities are following Federal, State, and Institutional policies and award specific regulations and requirements. Communicates issues and develops solutions related to grant financial management. This includes but is not limited to accounting and reporting of personnel and non-personnel transactions, monitoring spending, forecasting, and resolutions for any cost overruns and variances.
• Personnel Financial Management Processing Processes personnel effort and funding actions for faculty, staff, research grant staff, post docs, graduate students and temporary employees, which includes payroll costing allocations, Affiliate Salary Worksheets, and payroll accounting adjustments in OurDay as needed. Helps coordinate the divisional effort reporting process in collaboration with GCA ensuring compliance with Federal, State, Institutional, and agency specific guidelines.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees