Accounting Coordinator

Adolfson & Peterson Construction

2d•$56,000 - $84,000

About The Position

Adolfson and Peterson Construction is currently hiring for an Accounting Coordinator. This role is responsible for project accounting, accuracy, and compliance with accounting processes, and will support regional accounting. Primary Accountabilities: Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture. Ensure financial operations are compliant with company expectations, processes, and controls. Audit monthly billings for every project; track timely submissions by project team. Reconcile contract amounts and billed amounts for projects in progress. Verify completed projects are final billed. Prepare journal entries. Follow up on collection of receivables greater than 60 days old. Make remote deposits and submit reports to Business Services. Manage project-specific billing and funding requirements including compliance with any relevant city, state, or federal agency (i.e., HUD, LAHD, prevailing wage, etc.). Evaluate, assess, and initiate improvements on processes between finance and operational functions of the business. Perform in-house audits of invoices. Coordinate payment compliance to ensure proper payment for subcontractor suppliers. Administer the lien release process; authorize payment release for subcontractors and suppliers. Review lien waivers for conditional status before payment. Collaborate with accounting and project teams to ensure that subcontractor payments are made according to contract terms and subcontractor compliance. Build and maintain good relations and communications with both internal and external customers, including vendors, subcontractors, and project managers. Collaborate with project managers to ensure that owner billings accurately reflect time and material billings. Support subcontractors with the Textura online billing system and provide guidance for troubleshooting issues. Manage subcontractor and vendor documents. Manage lien filings following state statutory laws. Implement and maintain lien waiver procedures. Manage subcontractor joint payment agreements, tax levies, and bankruptcy notices; ensure that joint payments are made according to agreement terms and to high-risk subcontractors. Identify subcontractor invoices in order to take available discounts as appropriate. Manage subcontractor communications relating to payment applications, payments, and disputes; provide direction and oversight of the electronic subcontractor disbursement process and manual payments for all regions. Analyze entries and troubleshoot any potential issues. Review insurance requirements for compliance before payment. Other duties as assigned.

Requirements

History of experience and proven results including:
Associates degree in accounting, finance, or related field and 2+ years of relevant accounting experience or an equivalent combination of experience and education.
Advanced Microsoft Office Suite skills and the ability to learn other software programs quickly.
Knowledge of GAAP.
Demonstrated integrity and ethical standards.
Developed skills (written, oral, and listening) in order to effectively communicate with diverse audiences.
Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
Demonstrated attention to detail.

Nice To Haves

Bachelor's degree in Accounting, Finance, or related field preferred.
Experience and familiarity with the A/E/C industry preferred.
Accounts payable, accounts receivable, and construction industry experience preferred.
Knowledge of Spectrum, Prolog, or other accounting programs preferred.

Responsibilities

Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
Ensure financial operations are compliant with company expectations, processes, and controls.
Audit monthly billings for every project; track timely submissions by project team.
Reconcile contract amounts and billed amounts for projects in progress.
Verify completed projects are final billed.
Prepare journal entries.
Follow up on collection of receivables greater than 60 days old.
Make remote deposits and submit reports to Business Services.
Manage project-specific billing and funding requirements including compliance with any relevant city, state, or federal agency (i.e., HUD, LAHD, prevailing wage, etc.).
Evaluate, assess, and initiate improvements on processes between finance and operational functions of the business.
Perform in-house audits of invoices.
Coordinate payment compliance to ensure proper payment for subcontractor suppliers.
Administer the lien release process; authorize payment release for subcontractors and suppliers.
Review lien waivers for conditional status before payment.
Collaborate with accounting and project teams to ensure that subcontractor payments are made according to contract terms and subcontractor compliance.
Build and maintain good relations and communications with both internal and external customers, including vendors, subcontractors, and project managers.
Collaborate with project managers to ensure that owner billings accurately reflect time and material billings.
Support subcontractors with the Textura online billing system and provide guidance for troubleshooting issues.
Manage subcontractor and vendor documents.
Manage lien filings following state statutory laws.
Implement and maintain lien waiver procedures.
Manage subcontractor joint payment agreements, tax levies, and bankruptcy notices; ensure that joint payments are made according to agreement terms and to high-risk subcontractors.
Identify subcontractor invoices in order to take available discounts as appropriate.
Manage subcontractor communications relating to payment applications, payments, and disputes; provide direction and oversight of the electronic subcontractor disbursement process and manual payments for all regions.
Analyze entries and troubleshoot any potential issues.
Review insurance requirements for compliance before payment.
Other duties as assigned.