Accounting Coordinator

AIDS Foundation of Chicago•Chicago, IL

12h

About The Position

The Accounting Coordinator ensures accurate and efficient financial processing for the Center for Housing and Health (CHH), a subsidiary of AIDS Foundation Chicago (AFC). This role is responsible for managing accounts payable, processing check runs, reconciling financial records, and maintaining financial documentation—all essential to supporting CHH’s work in improving housing and health outcomes for people living with and vulnerable to HIV and chronic conditions. Beyond processing transactions, this role plays a crucial part in ensuring that CHH’s housing and health programs operate smoothly, making a direct impact on people experiencing housing instability and chronic health conditions. The ideal candidate is detail-oriented, organized, and committed to financial accuracy, ensuring compliance while collaborating with vendors, financial institutions, and internal teams. If you are looking for a purpose-driven accounting role where your work directly supports programs that change lives, we encourage you to apply. This is an hourly, non-exempt role, with an anticipated range equivalent to approximately $50,000 annually based on full-time hours.

Requirements

Associate’s degree in accounting or related field
2+ years of experience in accounting, with a focus on accounts payable
1+ years of experience using Excel (e.g., formulas, spreadsheets for reconciliations)
Workflow management & multitasking
Excel & database proficiency
Time management & deadlines
Confidentiality & compliance awareness
Eagerness to learn and adapt, as multiple team members will be involved in training
Ability to problem-solve independently while knowing when to escalate issues
Strong attention to detail and ability to work with high-volume financial transactions
Effective communication and collaboration with internal teams and external vendors

Nice To Haves

Bachelor’s degree in accounting
Experience with Blackbaud’s Financial Edge software

Responsibilities

Process, distribute, and electronically scan documentation for: 1. CHH accounts payable 2. CHH rent and utility payments 3. Other CHH expedited check runs
Monitor & maintain the CHH accounts payable inbox
Maintain vendor records, ensuring accurate database entry and periodic clean-up
Process and upload weekly check payments via the online banking portal
Manage check voids, including processing cancellations in the accounting system and bank portal
Clear CHH bank account checks in the accounting database on a monthly basis
Reconcile client match rent checks each month
Update and maintain accounts payable tracking worksheets
Support annual audit requests by preparing relevant financial documentation
Assist with monthly reconciliations and financial reporting tasks
Ensure compliance with financial policies and internal controls
Assist with organization-wide activities, including the AIDS Run & Walk and Annual Meeting
Maintain confidentiality of financial information in accordance with AFC’s policies
Perform other accounting-related duties as assigned

Benefits

Health Insurance: Multiple health plan options, including HMO and PPO, with some plans available at no cost for qualifying employees
Dental and Vision Insurance: Comprehensive dental coverage with minimal employee contribution and affordable vision insurance options
Retirement Savings: Eligible employees can join AFC’s retirement plan and make Roth or pre-tax contributions directly from their paycheck
Paid Time Off: Generous PTO policy to support personal time and well-being
Flexible Scheduling: Options for hybrid, remote, or on-site work models tailored to individual needs
Life and Disability Insurance: Employer-paid basic life and AD&D insurance, along with short- and long-term disability coverage
Employee Assistance Program (EAP): Confidential resources for personal and professional support, including mental health services
Additional Perks: Access to a Flexible Spending Account (FSA), pet insurance, legal assistance, and a discount program with over 300,000 vendors

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