Accounting Coordinator

Hyatt•Cambridge, MD

12d•$20•Onsite

About The Position

The Accounting Coordinator supports day-to-day accounting operations with a focus on accuracy, timeliness, and great internal service. You'll be the go-to for payables/receivables processing, daily revenue reconciliations, cash controls, and month-end tasks that help the team deliver clean, audit-ready financials.

Requirements

1-3 years of hands-on accounting experience (AP/AR, reconciliations); hospitality or multi-outlet environment a plus.
Working knowledge of Microsoft Office Suite and an accounting system (e.g., Oracle) and hospitality systems exposure (e.g., Opera, POS) is a plus.
Comfort with high-volume, detail-heavy workflows and strict deadlines.
Clear, professionalmunication and a service mindset.
Education: Associate's Accounting/Finance preferred (or equivalent 1-3 years' experience).

Responsibilities

Accounts Payable
Validate invoices (3-way match to PO/receipts).
Set up/maintain vendors (W-9 collection, remittance details) and prepare weekly payment runs.
Research and resolve discrepancies, credits, and aging items.
Support purchasing card function, as assigned by ADOF or Purchasing Director.
General Cashier
Issue and audit virtual and house banks in accordance with cash handling policies and standard operating policies.
Prepare weekly deposit (including logging manual vault drops).
Process due backs and petty cash, as necessary.
Process general cashier check request and change order requests, as necessary.
Accounts Receivable
Create and send invoices/statements; payments and manage postings.
Third party payment reconciliation and application.
Collaborate intra-departmentally to ensure all accounts are clear (Transient, Group, Membership).
Support AR collections efforts and process payment arrangements with clients as needed.
Maintain tax-exempt documentation and chargeback responses.
Issue, maintain inventory, and reconcile Resort Cards (STS).
Reconcile Gift Certificates and Gift Cards.
Ie Audit
Reconcile prior-day revenue, tenders and tax reports to PMS/POS.
Responding to daily tickets within required timeframe (SOX).
Distribute daily financial report.
Process and route daily documents for approval (S&P, Voids, Negative Postings, etc.).
Reconciliations
Reconcile balance sheet accounts as assigned by ADOF.
Send required backup to BPO by deadlines.
Month-End & Reporting
Assist with journal entries, accruals/deferrals, and closing checklists.
Maintain schedules (fixed assets, prepaid amortization, 1099 tracker).
Produce routine reports: AP aging, AR aging, sales/use tax support, revenue summaries.
Assist with journal entries as requested by ADOF or DOF.
Compliance & Internal Controls
Uphold documented SOPs, segregation of duties, and approval matrices.
Support audits (internal/external), 1099 year-end, and sales/use tax filings.
Champion data integrity and confidentiality (PCI/PII awareness).
Team Support
Partner with Operations, Purchasing, Information Technology and HR/Payroll on cross-functional items.
Field questions with clear, helpfulmunication.
Data entry and filing as needed.
Other duties as assigned by Director of Finance and Assistant Director of Finance.
The position responsibilities outlined above are in no way to be construed as all epassing.
Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

Benefits

Competitive Salary: $20.00/hour
Health Benefits: Medical, dental, and vision insurance starting after just 30 days
Perks & Discounts:
Free and discounted room nights
Friends & family rates at Hyatt properties
Discounts on food and beverage
Exclusive savings on tech, wellness apps, and more (e.g., Apple, AT&T, Headspace)
Work-Life Balance: Paid time off, including new child leave
Retirement Support: 401(k) matching (up to 4%) and employee stock purchase plan
Growth Opportunities: Tuition reimbursement and robust training programs
Everyday Conveniences: Meal credit for employees