Accounting Co-Op

Gemco • Middlesex, NJ

5d

About The Position

General Machine Company of NJ is seeking a detail-oriented and adaptable Accounting Specialist to support daily accounting operations. This role will focus primarily on Accounts Receivable, Accounts Payable, and credit card reconciliations, with exposure to general ledger activities, job cost accounting, and accounting projects. The ideal candidate is a fast learner, comfortable working with multiple priorities, and proficient in QuickBooks Online and advanced Excel for data extraction and analysis.

Requirements

• Proficient in QuickBooks Online
• Experience with module-based accounting software
• Advanced Microsoft Excel skills, including:oPivot tablesoVLOOKUP/XLOOKUPoFormulas and data analysis
• Proficient with Microsoft Outlook
• Familiarity with cost accounting, specifically job costing
• Understanding of general ledger concepts and journal entries
• Knowledge of accounts payable and accounts receivable processes
• Ability to read and analyze vendor and customer aging reports
• Strong attention to detail and accuracy
• Comfortable communicating with vendors and customers by phone and email
• Fast starter and quick learner with new software and systems
• Highly adaptable and able to pivot between accounting tasks based on changing priorities
• Organized, dependable, and capable of handling multiple responsibilities

Nice To Haves

• Some exposure to payroll processing is a plus, though not required

Responsibilities

• Prepare and process customer invoicing
• Create and manage debit memos and credit memos
• Apply and reconcile customer payments
• Communicate with customers via phone and email regarding invoices, payment status, and account inquiries
• Review and monitor customer aging reports
• Process vendor invoices and transactions accurately
• Apply and reconcile vendor credits
• Communicate with vendors regarding invoice discrepancies and payment matters
• Review and analyze vendor aging reports
• Reconcile credit card statements
• Match payment receipts to supporting documentation
• Ensure timely and accurate recording of credit card transactions
• Assist with job cost accounting activities
• Maintain general understanding of assets, liabilities, revenues, and expenses
• Support journal entry preparation and the month-end close process
• Assist with accounting projects as needed
• Perform accurate data entry and data extraction
• Use advanced Excel files for analysis, reporting, and accounting projects
• Work within QuickBooks Online and other module-based accounting systems (A/R, A/P, G/L, Sales, Purchasing, etc.)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed