Business and Operations Support – Accounting Clerk

Institute for Building Technology and Safety•St. George, LA

7h•Onsite

About The Position

The Business and Operations Support – Accounting Clerk serves as a key support position within the Finance Department. This position is responsible for front desk reception and customer service, business tax (occupational license) collection, accounts payable and accounts receivable processing, and general accounting and clerical support. The Accounting Clerk also assists the Finance Director with routine and special accounting tasks as needed. This position is stationed at the front desk of City Hall and is often the first point of contact for citizens, business owners, vendors, and visitors; therefore, professionalism, accuracy, and strong customer service skills are essential.

Requirements

High school diploma or GED
One (1) year of clerical, accounting, cash-handling, or customer service experience preferred
Basic knowledge of accounting principles and office procedures
Ability to handle checks, money orders and electronic payments accurately
Strong customer service and communication skills
Proficiency with basic office software (word processing, spreadsheets, email)
Ability to maintain confidentiality and handle sensitive financial information
Strong organizational skills and attention to detail
Ability to multitask and prioritize duties in a public-facing environment
Strong Work Ethic
Teachable/Continuous Learner
Reliable/Dependable
Collaborative/Team Contributor

Nice To Haves

Municipal finance or governmental accounting experience preferred but not

Responsibilities

Greets and assists visitors to City Hall in a courteous and professional manner
Answers and routes incoming telephone calls to appropriate departments or staff
Provides general information to the public regarding City services, forms, and procedures
Monitors and responds to the City’s general services email inbox, directing messages appropriately
Maintains an organized and professional front desk and reception area
Collects occupational license and business tax payments in accordance with city ordinances
Processes new business license applications, renewals, and related documentation
Provides information to business owners regarding licensing requirements, fee schedules, and deadlines
Issues receipts and ensures proper posting of payments to the accounting system
Maintains accurate records and files related to business licenses and tax collections
Assists with compliance follow-up related to delinquent accounts, as directed
Receives, reviews, and processes vendor invoices for accuracy and completeness
Verifies proper approvals and supporting documentation prior to payment
Enters accounts payable transactions into the financial system
Assists with preparation of check runs and electronic payments
Files paid invoices and maintains organized accounts payable records
Assists with billing and receipt of payments for city services, fees, and miscellaneous revenues
Processes daily cash receipts, prepares deposits, and records transactions in the accounting system in accordance with established internal controls, with independent review and approval performed by the Finance Director or designee
Issues receipts to customers and balances daily collections
Assists with monitoring outstanding receivables and preparing reports as requested
Performs routine general accounting duties, including data entry, reconciliations, and filing
Assists the Finance Director with special projects, reports, audits, and year-end activities
Maintains finance department files and records in accordance with retention policies
Provides administrative support to the Finance Department as needed
Performs other duties as assigned that are appropriate for the position and skill level